We are looking for a detail-oriented and proactive Tender Filling Executive to manage the end-to-end tendering process for the firm. The candidate will be responsible for identifying relevant tender opportunities, preparing tender documentation, coordinating with internal stakeholders, and ensuring timely and accurate submission of bids for audit, taxation, consulting, and other professional services.

Key Responsibilities

1. Tender Identification and Opportunity Tracking

- Identify relevant tender opportunities issued by government departments, public sector undertakings (PSUs), banks, financial institutions, corporates, and other organisations.
- Monitor tender portals such as the Central Public Procurement Portal (CPPP), GeM, e-procurement portals, and institutional websites, wherever applicable.
- Evaluate tender eligibility criteria, scope of work, submission deadlines, EMD requirements, and other commercial conditions.
- Maintain a database and tracker of ongoing, upcoming, submitted, and awarded tenders.

2. Tender Documentation and Preparation

- Prepare and compile technical bids, financial bids, expressions of interest (EOIs), requests for proposals (RFPs), and pre-qualification documents.
- Coordinate with internal teams to obtain firm profiles, partner profiles, CVs, experience credentials, client references, turnover details, and other supporting documents.
- Ensure completeness of statutory documents, registrations, declarations, undertakings, and certificates required for tender submissions.
- Prepare tender checklists and verify documents against the tender's eligibility and submission requirements.
- Assist in preparing fee quotations and commercial proposals in consultation with the authorised management team.

3. Online Tender Submission

- Complete online registration and bidder profile updates on relevant tender portals.
- Upload technical and financial bid documents in the prescribed formats.




- Ensure timely submission of tenders, including payment of applicable tender fees and EMD, subject to internal approvals.
- Coordinate the use and validity of Digital Signature Certificates (DSCs) for authorised signatories.
- Verify final submissions and maintain acknowledgements, submission receipts, and copies of uploaded documents.

4. Internal Coordination

- Coordinate with Partners, Business Development, Audit, Taxation, Finance, and other service teams to collect information required for bids.
- Follow up with stakeholders to ensure timely receipt of documents and approvals.
- Seek approval for pricing, bid participation, EMD, and other commercial commitments before submission.
- Arrange pre-bid meeting participation, clarification requests, and responses to queries raised by tendering authorities.

5. Post-Submission Follow-up

- Track tender status, technical evaluation, financial bid opening, results, and award notifications.
- Coordinate the preparation and submission of clarifications, additional documents, and representations, wherever required.
- Maintain records of awarded and unsuccessful bids and support analysis of tender outcomes.
- Assist with post-award documentation, agreements, work orders, and onboarding formalities.

6. Compliance and Record Management

- Maintain an organised repository of tender documents, firm credentials, certificates, declarations, and submission records.
- Track expiry dates of registrations, certificates, DSCs, and other documents used for tendering.
- Ensure adherence to tender-specific instructions,



timelines, confidentiality requirements, and internal approval processes.
- Prepare periodic MIS reports on tender opportunities, submissions, pending actions, and outcomes.

Required Qualifications

- Graduate in Commerce, Business Administration, or a related discipline.
- Candidates with qualifications in Finance, Accounting, or Business Management will be preferred.

Required Experience

- 2–5 years of experience in tender management, bid management, or e-tendering.
- Experience in government, PSU, banking, audit, taxation, consulting, or qualified services tenders will be an advantage.
- Familiarity with GeM, CPPP, and other e-procurement portals is desirable.

Required Skills

- Strong documentation, drafting, and coordination skills.
- Good command of MS Excel, Word, and PowerPoint.
- Ability to interpret tender documents, eligibility criteria, and submission instructions.
- Strong follow-up, time management, and deadline management skills.
- High attention to detail and accuracy in document preparation.
- Good written and verbal communication skills.
- Ability to handle multiple tenders simultaneously and work with minimal supervision.
- Integrity and confidentiality when handling commercial and organisational information.

Key Performance Indicators (KPIs)

- Timely submission of eligible tenders within stipulated deadlines.
- Accuracy and completeness of tender documentation.
- Compliance with tender eligibility and submission requirements.
- Timely coordination and collection of internal approvals and supporting documents.
- Effective tracking of tender opportunities and submission status.
- Maintenance of updated tender records and MIS reports.
- Reduction in rejections arising from documentation errors or procedural non-compliance.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Tender Billing Executive - Mumbai
🏢 Bhuta Shah u0026 Co.LLP
📍 Mumbai