Key ResponsibilitiesA. Purchase &

- Procurement Management

- Understand and review material requirements and purchase indents raised by the Production, Design &
- Development (D&D;), and Stores Departments.

- Identify suitable suppliers and obtain competitive quotations to ensure optimal pricing, quality, and delivery timelines.

- Negotiate prices, payment terms, credit periods, and delivery schedules with vendors.

- Prepare purchase orders (POs) and obtain approvals from the respective HODs, particularly for high-value or critical materials.

- Follow up regularly with suppliers to ensure timely delivery of ordered materials.

- Review pending purchase orders daily/weekly and maintain updated records of expected material receipt dates.

- Develop recent suppliers to improve sourcing options, product quality, and cost competitiveness.

B.

Vendor

Management &

- Evaluation

- Identify, register, and maintain approved suppliers, service providers, and outsourced vendors in accordance with company procedures and applicable ISO 9001 requirements.

- Conduct monthly supplier performance evaluations and re-evaluations based on quality, pricing, delivery, service, and reliability.

- Maintain updated supplier records, including quotations, approved vendor details, credit periods, payment terms, and contact information.

- Maintain organized physical and electronic records of supplier registration documents and other relevant correspondence.

C.

Material

Receipt &

- Quality Coordination

- Coordinate the receipt of incoming materials from vendors and ensure acceptance in accordance with established procedures.

- Verify the quantity,



brand, specifications, and other requirements of received materials against the purchase order and delivery documents.

- Record material receipts in Tally/ERP and prepare the Goods Inward Inspection Report (GIIR) or applicable goods receipt documentation.

- Coordinate with the Quality Control (QC) Department for inspection and approval of incoming materials.

- Arrange the return of rejected materials to suppliers with appropriate rejection notes and supporting documentation.

- Follow up with suppliers for replacement of rejected materials, credit notes, invoice corrections, or other necessary adjustments.

- Maintain accurate records of goods receipt notes, purchase orders, delivery challans, inspection reports, sample materials, and approved items.

D. Inventory &

- Stores Coordination

- Coordinate with the Stores and Production Departments to ensure timely availability of required materials.

- Review purchase indents and monitor physical stock levels to avoid shortages, excess inventory, and production delays.

- Monitor the outward movement of materials from stores and ensure proper documentation and traceability.

- Follow up with suppliers regarding pending materials, delivery commitments,



and outstanding purchase-related invoices.

- Monitor and verify purchase-related entries in Tally/ERP to maintain accurate inventory and procurement records.

E. Documentation &

- Reporting

- Maintain complete and updated records of purchase orders, quotations, invoices, receipt notes, rejection reports, delivery challans, and supplier correspondence.

- Prepare and submit daily reports covering purchase orders placed, materials received, pending orders, and expected delivery dates.

- Prepare weekly and monthly purchase reports for management review.

- Submit approved supplier invoices to the Accounts Department within the stipulated timelines.

- Inform the Accounts Department about advance payments due to vendors by providing purchase orders and agreed payment terms.

- Ensure proper documentation, traceability, and compliance with the company's procurement procedures and applicable ISO requirements.

F.

Interdepartmental

Coordination

- Coordinate effectively with Production, Stores, Design &
- Development (D&D;), Quality Control, Accounts, and suppliers to ensure smooth procurement operations.

- Resolve purchase-related issues involving material shortages, delayed deliveries, quality rejections, invoice discrepancies, and supplier commitments.

- Ensure timely communication of procurement status and potential supply delays to the concerned departments.

- Perform other purchase-related duties as assigned by the Department Head or Management.

Pay: ₹16,000.00 - ₹51,000.00 per month

Work Location: In person

📌 Sr. Purchase Executive (Dahisar)
🏢 Libratherm Instruments
📍 Dahisar