Key Responsibilities

A.

Spare Parts

Procurement

- Identify and procure spare parts for multiple car brands serviced by the company.

- Source parts from authorized dealers, distributors, OEM suppliers, and approved aftermarket vendors.

- Obtain quotations, compare prices, negotiate discounts, and ensure timely procurement.

- Verify part numbers, specifications, compatibility, and quality before placing orders.

- Coordinate with vendors for urgent requirements, returns, warranty claims, and replacements.

B. Inventory &

- Stock Management

- Maintain accurate stock records in the ERP, inventory management system, or workshop software.

- Monitor fast-moving, slow-moving, non-moving, and critical spare parts.

- Maintain minimum and maximum stock levels based on vehicle inflow and consumption patterns.

- Conduct regular physical stock verification and reconcile discrepancies.

- Ensure proper storage, labeling, bin location management, and preservation of parts.

- Minimize stock-outs, excess inventory, dead stock, and inventory losses.

C.

Workshop

Coordination

- Coordinate with service advisors, technicians, and workshop supervisors to identify parts requirements.

- Check parts availability against job cards and service estimates.

- Issue spare parts against authorized job cards and record all transactions.

- Arrange urgent parts to avoid delays in vehicle repair and delivery.

- Track pending parts and communicate expected delivery timelines to the service team.

- Ensure correct parts are supplied for each vehicle to minimize incorrect fitment and rework.

D. Billing &

- Documentation

- Prepare purchase orders, goods receipt notes (GRNs), material issue slips, and return documents.

- Ensure purchase invoices match purchase orders and goods received.

- Maintain accurate records of purchases, sales, consumption, returns, and warranty replacements.





- Coordinate with accounts for invoice verification, vendor payments, and credit note follow-ups.

- Ensure proper documentation for stock transfers, inter-branch movements, and vendor claims.

E.

Vendor

Management

- Develop and maintain a reliable vendor network for multi-brand spare parts.

- Evaluate vendors on pricing, quality, availability, delivery time, and return policies.

- Maintain vendor rate lists and periodically review purchase costs.

- Resolve supply discrepancies, damaged parts, incorrect deliveries, and quality issues.

- Identify opportunities for cost savings without compromising quality or vehicle safety.

F. Quality &

- Compliance

- Ensure parts are sourced from approved and reliable suppliers.

- Verify packaging, labels, part numbers, and visible condition upon receipt.

- Follow company policies for genuine OEM, OEM-equivalent, and approved aftermarket parts.

- Ensure customer-approved parts and pricing are followed wherever applicable.

- Prevent the use of counterfeit, substandard, or unauthorized safety-critical components.

G. Reporting &

- Cost Control

- Prepare daily and monthly reports on purchases, stock availability, consumption, and pending orders.

- Track inventory value, stock turnover, obsolete stock, and parts-related repair delays.

- Monitor spare parts gross margin where applicable.

- Identify opportunities to reduce procurement costs and improve inventory efficiency.

- Support periodic audits and management reviews.

1. Key Performance Indicators (KPIs)





- Spare parts availability and fill rate.

- Reduction in vehicle repair delays caused by parts shortages.

- Inventory accuracy and stock variance.

- Inventory turnover and reduction in dead stock.

- Purchase cost savings and vendor performance.

- Accuracy of parts issued against job cards.

- Timely closure of returns, warranty claims, and vendor discrepancies.

- Compliance with purchase, inventory, and billing procedures.

Qualifications &

- Experience

- Diploma or degree in Automobile Engineering, Mechanical Engineering, Supply Chain Management, or a related field; relevant practical experience may be considered.

- 2–5 years of experience in automotive spare parts, dealership stores, multi-brand workshops, or automotive distribution.

- Knowledge of multi-brand passenger car spare parts and part-number identification.

- Experience with inventory software, ERP systems, or workshop management systems.

- Working knowledge of MS Excel and basic inventory reporting.

Required Skills

- Solid knowledge of automotive spare parts and vehicle compatibility.

- Vendor sourcing, negotiation, and cost-control skills.

- Inventory planning and stock reconciliation.

- Attention to detail and documentation accuracy.

- Coordination with workshop, service advisors, procurement, and accounts teams.

- Problem-solving, time management, and communication skills.

- Ability to work in a fast-paced service environment and handle urgent requirements.

Key Competencies

- Customer and workshop service orientation.

- Ownership and accountability.

- Commercial awareness and cost consciousness.

- Integrity and process discipline.

- Teamwork and effective coordination.

- Focus on quality, accuracy, and turnaround time.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Spare Parts Executive (Nagasandra)
🏢 Automin Car Services
📍 Nagasandra