Company: Kuubiik Studio

Location: Remote, India

Team: Marketing Agency Operations

Working Hours: Strong overlap with Singapore business hours

About Kuubiik Studio

Kuubiik Studio is a Singapore-based creative and digital marketing agency supporting brands across multiple markets. Our services include social media management, paid advertising, SEO, graphic design, branding, web design and development.

We're looking for an experienced Senior Project Coordinator to keep our internal operations organised, efficient and running smoothly.

About the Role

You'll coordinate the day-to-day delivery of marketing projects across multiple client accounts, working closely with our Singapore-based Account Managers and remote specialist teams.

This is primarily an internal-facing role. Our Account Managers handle client relationships, strategy and communication, while you'll ensure projects are organised, tasks are assigned, deadlines are met and work progresses efficiently.

You'll initially support approximately 2-3 Account Managers and their client portfolios.

We're looking for someone proactive, highly organised and capable of taking ownership without constant supervision.

Key Responsibilities

1. Project & Delivery Coordination

- Track multiple marketing projects, deliverables and deadlines in ClickUp.
- Ensure every task has a clear owner, brief, deadline and next action.
- Proactively follow up with team members to keep projects moving.
- Identify delays, dependencies and bottlenecks before they affect delivery.
- Coordinate handovers and internal reviews between teams.

1. Account Manager Support

- Translate approved client briefs into clear, actionable tasks.
- Coordinate internal follow-ups on behalf of Account Managers.
- Prepare concise updates on project progress,



upcoming deadlines and outstanding items.
- Track client feedback, revisions and approvals.
- Reduce administrative work so Account Managers can focus on clients, strategy and growth.

1. Team & Resource Coordination

- Work with designers, video editors, SEO specialists, performance marketers, copywriters and developers.
- Monitor team workloads, availability and priorities.
- Help organise task allocation and production schedules.
- Flag conflicting deadlines and workload issues.
- Ensure specialists receive complete briefs before starting work.

1. Process Improvement & Automation

- Maintain consistent ClickUp workflows, templates and checklists.
- Improve processes for recurring social media, ads, SEO and website projects.
- Identify opportunities to automate repetitive tasks and follow-ups.
- Introduce practical improvements using AI and workflow automation tools.

1. Reporting & Operational Oversight

- Maintain a clear overview of ongoing projects and deliverables.
- Provide regular internal updates on deadlines and delivery risks.
- Escalate problems early, ideally with proposed solutions.
- Support management with workload and project performance reporting.

Requirements

Essential

- 3-5 years of project coordination or project management experience, preferably in a digital marketing or creative agency.
- Experience managing multiple projects and client accounts simultaneously.
- Good understanding of social media,



paid ads, SEO, creative production and web development workflows.
- Strong ClickUp or similar project management platform experience.
- Excellent organisation, communication and problem-solving skills.
- Confident coordinating remote, cross-functional teams.
- Excellent written and spoken English.
- Ability to work independently, manage priorities and meet deadlines.

Advantageous
- Experience supporting multiple Account Managers.
- Understanding of agency retainers and recurring deliverables.
- Experience with automation tools such as Zapier or Make.
- Familiarity with AI tools such as ChatGPT and Claude.
- Experience with resource planning, workflow optimisation and reporting.

What We're Looking For

- Ownership : Takes responsibility and follows through without constant reminders.
- Proactivity : Identifies potential problems before they escalate.
- Organisation : Keeps multiple projects, deadlines and priorities under control.
- Confidence : Comfortable following up with specialists and senior team members.
- Problem-solving : Suggests solutions rather than simply reporting problems.
- Continuous improvement : Actively looks for better, faster and smarter ways of working.
- Technology awareness : Excited about AI, automation and new tools that improve productivity.

Why Join Kuubiik Studio? You'll work with a growing international agency, supporting diverse clients and marketing projects.

You'll have the opportunity to take ownership of internal coordination, improve workflows, introduce automation and play an important role in helping the agency scale.

We're looking for someone who enjoys creating structure, improving teamwork and making complex operations feel easy.

📌 Senior Project Coordinator (Marketing Agency) (India)
🏢 Kuubiik
📍 India