Job Title: Senior Executive – Administration

Job Summary

We are looking for a proactive and well-organised Senior Executive – Administration to manage day-to-day administrative operations, coordinate with vendors, maintain inventory, handle facility management and ensure the smooth functioning of our outlets and office operations.

The ideal candidate should have strong coordination, problem-solving and vendor management skills, with the ability to handle multiple administrative responsibilities independently.

Key Responsibilities

1. General Administration

- Manage day-to-day administrative activities and ensure smooth operations.
- Coordinate with outlet managers and internal teams to address administrative requirements.
- Maintain administrative records, files, bills and supporting documents.
- Monitor office and outlet requirements and ensure timely availability of supplies.

2. Vendor Management & Procurement

- Identify and coordinate with vendors for supplies, repairs, maintenance and other services.
- Obtain quotations, compare prices and negotiate for cost-effective solutions.
- Follow up on purchase orders, deliveries, invoices and payments.
- Maintain vendor records and ensure timely resolution of service-related issues.

3. Facility & Maintenance Management

- Coordinate repairs, electrical, plumbing, equipment maintenance and other facility-related requirements.
- Ensure outlets maintain appropriate cleanliness, hygiene and safety standards.
- Conduct periodic outlet visits to identify and resolve administrative and maintenance issues.
- Coordinate with housekeeping, security and other service providers as required.

4. Inventory & Asset Management

- Maintain records of administrative supplies, equipment and company assets.
- Monitor stock levels and arrange replenishment based on operational requirements.




- Conduct periodic physical verification of assets and inventory.
- Track asset allocation, movement, repairs and replacement.

5. Expense & Documentation Management

- Track administrative expenses and maintain supporting bills and invoices.
- Assist in budget monitoring and identify opportunities for cost savings.
- Verify vendor invoices and coordinate with the Finance team for payment processing.
- Maintain accurate administrative reports and documentation.

6. Travel & Operational Support

- Coordinate travel, accommodation and other logistical arrangements for employees and business requirements.
- Support new outlet setups, relocations and other administrative projects.
- Handle urgent operational requirements and ensure timely closure of assigned tasks.

Required Qualifications & Skills
- Graduate in any discipline; relevant qualifications in administration or facility management are an advantage.
- 3–6 years of experience in administration, preferably in retail, QSR, food and beverage, hospitality or multi-outlet operations.
- Experience in vendor management, procurement, facility maintenance and inventory control.
- Good communication, coordination, negotiation and problem-solving skills.
- Proficiency in MS Excel, email and basic administrative reporting.
- Ability to travel to outlets as required.
- Robust ownership, attention to detail and the ability to work independently.

What We Are Looking For A hands-on administration professional who can take ownership of day-to-day administrative requirements, coordinate effectively with vendors and outlet teams, control costs and ensure that all outlets operate smoothly without administrative delays.

How to Apply

Interested candidates with relevant administration and multi-outlet operations experience are encouraged to apply.

Pay: ₹360,000.00 - ₹450,000.00 per year

Work Location: In person

📌 Senior Executive - Administration (Velachery)
🏢 Amadora Gourmet Ice Cream
📍 Velachery