Candidate will be based at corporate office of reputed Pharma Company as a Secretary support to the Managing Director / Owner.

The role involves managing schedules, coordinating meetings, handling confidential information, facilitating communication, and managing organizational approvals from senior management to ensure smooth business operations.

Candidate will handle managing the MDs calendar, appointments, and daily schedule and organize meetings, prepare agendas, and record minutes of meetings and screen calls, emails, and correspondence on behalf of the executive and track and remind the MD of significant tasks, meetings, and deadlines.

Candidate will be responsible for maintaining confidential files, records, and documents and draft and prepare emails, letters, reports, presentations, and official communications and handle office correspondence and maintain documentation records and ensure proper filing and tracking of executive communications.

Candidate will be responsible for coordinating and manage approval processes from the MD for various departments across the organization and track pending approvals, documents, and requests submitted for management decisions and follow up with internal departments to ensure timely submission and closure of approval requests and maintain records and trackers of approvals, decisions, and management directives.

Candidate will be responsible for acting as the primary point of contact between the MD and internal teams and coordinate with clients, vendors,



partners, and external stakeholders as required and ensure proper communication of management instructions across departments.

Candidate will be responsible for arranging domestic and international travel including flights, hotels, visas, and itineraries and coordinate board meetings, management meetings, and conferences and prepare briefing documents, presentations, and meeting materials.

Candidate will be responsible for assisting in preparing management reports, presentations, and strategic documents and support project coordination and special assignments from the MD andmaintain trackers for tasks assigned by the MD and ensure timely follow-up.Required.

Candidate Profile

Any Bachelors degree in Business Administration / Commerce / Management or related field with 10-15 years of experience as Secretary to MD / Owner of Pharmaceutical or any Industry Company.

He/ She should be having prior and proven experience in Executive Support, Administrative & Secretarial Duties, Approval & Coordination Management, Communication & Stakeholder Coordination, Travel & Meeting Management, and Business Support.

He is having an organizational and coordination, communication and interpersonal, manage multiple tasks and follow-ups effectively, confidentiality and professionalism

He is having a Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook), Strong attention to detail and documentation skills.

📌 Secretary To Managing Director - Pharma Co. Mumbai.
🏢 HRD House
📍 Mumbai