Job highlights

- Graduate or Diploma in Science, Engineering, or Quality Management with 3-5 years in QA/QMS documentation and knowledge of ISO 9001 document control and CAPA tracking
- Maintain and control QMS/IMS documents, support audits, track NCRs and CAPA actions, and ensure record completeness and confidentiality

Role Purpose: Maintain and control QMS, IMS and certification-related documents, records and trackers so that internal procedures, audit evidence, customer submissions and statutory / certification requirements remain current, traceable and audit-ready.

Role & responsibilities:

- Maintain controlled QMS / IMS documents including manuals, procedures, work instructions, formats, registers and master lists.
- Coordinate document issue, review, revision, approval, distribution, withdrawal and archival of obsolete copies.
- Prepare and maintain certification-related files for ISO, PED, NORSOK, ASME / BPE, customer approvals and other applicable audits.
- Compile audit evidence, document trackers, objective / KPI inputs, risk records, CAPA status and management review inputs.
- Support internal, customer and certification audits by arranging current documents, records, action trackers and closure evidence.
- Track NCRs,



audit findings and CAPA actions and follow up with responsible departments for timely documented closure.
- Verify record completeness, signatures, dates, revision status, traceability and retention before filing or submission.
- Maintain secure soft-copy and hard-copy filing, backup, retrieval and confidentiality control for QMS and certification documents
- Request required records and inputs from departments for QMS, audit and certification needs.
- Hold outdated / uncontrolled formats from use and escalate document-control deviations.
- Update controlled registers and trackers after authorized review or approval.
- Follow up audit actions and escalate overdue closures to QA/QC Manager / MR.

Preferred candidate profile: Education: Graduate / Diploma in Science, Engineering, Quality Management or related field.

Experience: Minimum 3-5 years in QA/QMS documentation, preferably in manufacturing or engineering industry.

Knowledge: ISO 9001, document control, audit preparation, CAPA tracking, record retention and traceability.

Preferred: Awareness of ISO 14001, ISO 45001, PED, NORSOK, ASME / BPE and MS Office / Excel documentation systems.

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