Position: Purchase Manager (Dairy Industry)

Company: Shyam Dairy Products

Location: Prayagraj, Uttar Pradesh

Department: Purchase / Procurement

Designation: Purchase Manager

Experience: 8–10 Years

Industry Preference: Dairy / Food Processing / FMCG

Qualification: Graduate in any discipline; MBA in Supply Chain Management, Materials Management, or Operations will be preferred.

Job Summary

We are looking for an experienced and result-oriented Purchase Manager to manage procurement activities for our dairy manufacturing operations. The ideal candidate should have 8–10 years of experience in purchasing, vendor development, cost negotiation, inventory coordination, and procurement planning, preferably in the dairy or food processing industry.

The candidate will be responsible for ensuring the timely procurement of materials, machinery, spare parts, packaging materials, consumables, and other operational requirements while maintaining cost efficiency, quality standards, and uninterrupted plant operations.

Key Responsibilities

1. Procurement & Purchase Management

- Manage end-to-end procurement activities for the dairy plant and associated units.
- Procure packaging materials, chemicals, cleaning materials, engineering spares, consumables, and other plant requirements.
- Ensure timely availability of materials to support uninterrupted production and daily operations.
- Prepare and execute purchase plans based on material requirements, stock levels, and departmental requisitions.
- Handle purchase requisitions, quotations, comparative statements, purchase orders, and delivery follow-ups.

2. Vendor Development & Management

- Identify, evaluate, and develop reliable suppliers and vendors.
- Negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
- Maintain strong vendor relationships and ensure consistent supply and service quality.
- Conduct supplier performance evaluations based on quality,



cost, delivery, and reliability.
- Develop alternate sources of supply to reduce procurement risks.

3. Cost Control & Commercial Negotiation

- Implement cost-reduction initiatives without compromising quality.
- Analyse market trends, price fluctuations, and supplier quotations.
- Monitor procurement budgets and identify opportunities for bulk purchasing and improved commercial terms.
- Maintain records of negotiated rates, contracts, and cost-saving initiatives.

4. Inventory & Stores Coordination

- Coordinate with the Stores, Production, Engineering, Quality Assurance, and Accounts departments.
- Monitor stock levels, minimum stock requirements, reorder levels, and slow-moving or obsolete inventory.
- Ensure proper material planning and avoid stock-outs and excess inventory.
- Support periodic physical stock verification and reconciliation.

5. Quality & Compliance

- Ensure purchased materials comply with the company's specifications and applicable quality standards.
- Coordinate with the Quality Assurance department for material inspection and supplier-related quality issues.
- Ensure proper documentation for purchase orders, invoices, goods receipt notes, and vendor records.
- Follow company procurement policies, approval procedures, and applicable statutory requirements.

6. Reporting & Documentation

- Prepare periodic purchase reports, vendor performance reports, cost analysis, and procurement status updates.
- Maintain accurate procurement records and supplier databases.
- Track pending purchase orders,



delayed deliveries, and outstanding vendor issues.
- Coordinate with the Finance and Accounts department for invoice verification and payment processing.

Required Skills & Competencies
- Strong negotiation and vendor management skills.
- Excellent knowledge of procurement processes and supply chain management.
- Good understanding of inventory control and material planning.
- Ability to analyse quotations, compare prices, and control costs.
- Robust coordination, communication, and problem-solving abilities.
- Proficiency in MS Excel and ERP / purchase management systems.
- Ability to manage multiple procurement requirements and meet deadlines.

Eligibility Criteria
- 8–10 years of relevant experience in purchase and procurement.
- Preference for candidates from the dairy, food processing, FMCG, or manufacturing industry.
- Practical experience in procurement of packaging materials, engineering spares, consumables, and plant-related materials.
- Experience in vendor development, commercial negotiations, cost control, and inventory coordination.
- Candidates should demonstrate strong commercial judgement and the ability to work in a manufacturing environment.

Key Performance Indicators (KPIs)
- Procurement cost savings and budget adherence.
- Timely availability of materials for plant operations.
- Vendor delivery performance and supplier quality.
- Reduction in emergency purchases and material shortages.
- Inventory optimisation and reduction of obsolete stock.
- Compliance with procurement policies and documentation requirements.

Preferred Candidate: An experienced procurement professional capable of managing end-to-end purchasing operations, developing a reliable vendor network, and ensuring cost-effective procurement for a dairy manufacturing unit. Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Purchase Manager - Dairy Industry (Prayagraj)
🏢 Shyam dairy Products
📍 Prayagraj