Purchase Executive

Department: Purchase / Procurement

Designation: Purchase Executive

Experience: 57 Years

Location: Mumbai, Maharashtra

Employment Type: Full-time

Reporting To: Purchase Manager / Procurement Head

Job Summary

We are looking for an experienced and result-oriented Purchase Executive to manage procurement activities, vendor development, purchase order processing, price negotiations, and timely material availability. The candidate should have experience in sourcing materials, coordinating with suppliers, controlling procurement costs, and maintaining effective vendor relationships.

Key Responsibilities

1. Procurement & Purchase Order Management

- Handle day-to-day purchasing activities based on material requisitions and approved purchase requirements.
- Prepare and release purchase orders as per company procedures.
- Ensure timely procurement of raw materials, consumables, spare parts, packing materials, and other requirements.
- Monitor purchase orders and follow up with suppliers to ensure timely delivery.
- Coordinate with stores, production, planning, quality, and accounts departments.

2. Vendor Development & Negotiation

- Identify, evaluate, and develop new suppliers.
- Obtain and compare quotations from multiple vendors.
- Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
- Maintain an updated vendor database and supplier performance records.
- Conduct periodic vendor evaluations based on quality, cost, delivery, and service.

3. Cost Control & Commercial Management

- Analyse market rates and identify cost-saving opportunities.
- Prepare comparative statements and obtain approvals before finalising purchases.
- Monitor price fluctuations and maintain historical purchase price records.
- Ensure purchases are made within approved budgets and company policies.
- Resolve discrepancies relating to pricing, quantity, quality, and delivery.

4.



Material Planning & Inventory Coordination

- Coordinate with production planning and stores to ensure material availability.
- Monitor stock levels and purchase requirements to avoid shortages and excess inventory.
- Follow up on pending purchase orders and delayed deliveries.
- Support inventory control and slow-moving or non-moving stock reviews.
- Ensure timely procurement of critical and production-related materials.

5. Documentation & ERP Management

- Maintain purchase orders, quotations, comparative statements, supplier records, and delivery documents.
- Verify purchase requisitions and supporting approvals.
- Update purchase data in ERP/accounting systems such as SAP, Tally, or other relevant software.
- Coordinate with the accounts team for supplier invoice discrepancies and payment-related queries.
- Maintain proper documentation for internal and statutory audits.

6. Supplier Coordination & Quality

- Coordinate with suppliers regarding delivery schedules, specifications, and quality requirements.
- Follow up on rejected materials, replacements, returns, and credit notes.
- Work with the quality department to resolve supplier quality issues.
- Maintain records of supplier lead times, delivery performance, and complaints.

Educational Qualification

- Graduate in Commerce, Business Administration, Engineering, or a related field.
- Diploma or degree in Supply Chain Management / Procurement will be an advantage.

Required Skills & Experience

- 57 years of experience in purchase or procurement, preferably in a manufacturing company.
- Strong negotiation, vendor management, and commercial evaluation skills.
- Valuable understanding of purchase orders, material requisitions, inventory coordination, and supplier management.
- Proficiency in MS Excel, including lookup functions, PivotTables, and comparative statements.
- Working knowledge of ERP or accounting software.
- Good communication, follow-up, analytical, and coordination skills.

📌 Purchase Executive (Mumbai)
🏢 Dodhia Group
📍 Mumbai