Job highlights

- Previous working experience in DoM subject matters .
- Required Competences . Education .
- Mandatory (MUST)
- Mandatory (MUST): Good English Reading and Writting . Other languages
- Experience

Job Summary

Documentation Controller

Document Controller is responsible to execute Document Management (DoM) activities at project level, ensuring correct DoM implementation according to valid work instructions, monitoring relevant KPIs. He/she ensures that a common DoM Process is available to NNB projects Document controller functionally reports to DoM Project Lead and Hierarchically to Projects Head of Document Management. In case DoM Project Lead is not appointed, Document controller will report functionally to the PEM.

Document controller acts under instructions and guidance of Document Management Project Lead (or PEM) who maintain the overall DoM coordination.

Accountability The Document Controller is accountable for:

- Timely update of MTA system with Document related objects (Documents, comments, transmittala) and information upload (Document metadata)
- Quality of DoM related Reporting (KPI, approval status, .)
- Correct use of MTA Document Management System(s)

Responsibilities

Document controller is responsile for the execution of DoM activities according to valid Work Instruction (Ref work instructions listed in GGG/00/M/-------EOM/WI/001) In particular, Doc Control is responsible for:
- Consulting with DoM Project Lead (Or PEM) on DoM process setup.
- Uploading Documents in MTA-DMS, if/as applicable
- Using at the maximum extent native feature of MTA,



minimizing project customizations
- Management of Supplier Documentation, if/as applicable
- Management of Client Documentation including upload in MTA
- Managing incoming and outgoing transmittals and recording official letters.
- Distributing incoming transmittals according to the distribution matrix
- Ensuring the record quality of DMS metadata.
- Addressing to DoM project lead necessary tools developments requests.
- Realizing Massive bulk uploads of DoM related metadata in order to support Project disciplines (that maintain the responsibility to set up an MTA uploadable file)
- Performing quality checks on the metadata input I MTA-DMS by Project disicplines
- Performing quality checks on issued documentation (only DoM related aspects and attributes)
- Tracking and dispatching to doc owner, through MTA-DMS, of incoming client comments on documents Training Project Team to the use of MTA-DMS Build training material for doc controller s tasks (checklist)
- Support Project team in all points in regards with DoM project processes

Authority

Area(s) where the position holder provides recommendations:
- Setting DoM processes in the project (always according to valid Work instructions)




- Doc Related Attributes Management in MTA

Key performance Indicators

- Document preliminary check : Time between first reception of a document and feedback return to Doc owner
- Document transmittal time : Time between reception of final version of a document and delivery to Customer
- % of Customer QC rejections from documents delivered

Required Competences

Education

Mandatory (MUST)
- High school Diploma

Desirable (NICE TO HAVE)
- University Degree or equivalent

Experience

- Previous working experience in DoM subject matters
- Awareness of the following standards (if involved in nuclear Projects) o ISO 19443:2018 Quality management systems - Specific requirements for the application of ISO 9001:2015 by organizations in the supply chain of the nuclear energy sector supplying products and services important to nuclear safety (ITNS).

- Team Player

- Communicative

- Pragmatic

- Rigorous
- High level knowledge of Word and Excel

- Tool oriented

- Adaptability to changes

- Proactive

- Resilient
- Fosters a collaborative, empathic and respectful multicultural environment

Desirable (NICE TO HAVE)

- Creative
- Inspiring and influencing.

- Driving the change

Language skills

- Mandatory (MUST): Good English Reading and Writting

- Other languages

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Project Documentation Technician (Noida)
🏢 Arabelle Solutions
📍 Noida