Job highlights

- Prior Internship or Administrative Exposure: Any prior corporate internship,university student committee leadership,or office administrative experience involving task tracking,timesheet collection,scheduling,or basic invoice coordination

Job Summary We are looking for an organized, proactive, and detail-oriented fresh graduate to join our APAC Program Management team as a Project Coordinator in Pune. This entry-level role offers an exceptional springboard to break into project management, starting with hands-on mastery of essential day-to-day project operations.

Your key accountabilities

- Timesheet Verification Approvals: Review, verify, and approve weekly timesheets submitted by delivery team members, ensuring all project hours and work codes are recorded accurately and on schedule.
- Timesheet Discrepancy Resolution: Track missing submissions, follow up with consultants to resolve time-logging errors, and ensure accurate, audit-ready timekeeping records across all active projects.
- Billing Invoicing Workflows: Initiate and coordinate invoicing workflows for both Time Material (TM) and Fixed Price engagements, verifying hours against billing caps or milestone completion criteria.
- Operational Administration (Zero-PM Projects): Serve as the administrative coordinator for projects operating without dedicated Project Managers, tracking delivery milestones and operational status behind the scenes.
- Project Registers Tool Maintenance: Maintain up-to-date project tracking registers, status logs, and internal financial records in collaboration with regional project stakeholders.




- Cross-Functional Team Collaboration: Work closely with APAC program management leaders, delivery teams, and finance operations to eliminate administrative bottlenecks and ensure prompt billing.
- Career development Client Growth: Proactively learn fundamental project management methodologies and prepare to gradually transition into client-facing project coordination over time.

Requirements

- Educational Qualifications: A newly completed Bachelor s degree in Business Administration, Management, Finance, Commerce, or a related field (this position is specifically designed for fresh graduates).
- Administrative Organizational Skills: Strong organizational skills with meticulous attention to detail when working with schedules, task codes, timesheets, and financial data.
- Communication Proficiency: Excellent written and spoken English communication skills, with the ability to interact clearly, confidently, and professionally with internal regional teams.
- Spreadsheet Computer Fluency: Comfortable working with spreadsheet tools (such as Microsoft Excel) to organize data, track submissions, and using AI tools (e.g. Gemini) to generate basic operational summaries.




- Dependability Ownership: High level of personal responsibility, a reliable work ethic, and the ability to manage routine administrative workflows independently.

Would be an advantage

- Adaptability: Ability to adjust to evolving business requirements and suggest improvements.
- Prior Internship or Administrative Exposure: Any prior corporate internship, university student committee leadership, or office administrative experience involving task tracking, timesheet collection, scheduling, or basic invoice coordination.
- Intermediate Spreadsheet Fluency: Working familiarity with intermediate Microsoft Excel features (such as Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, and data reconciliation) to streamline timesheet validation and billing calculations.
- Exposure to Project Management Collaboration Software: Hands-on familiarity with common team collaboration or workflow tools (e.g., Microsoft Teams, Jira).
- Continuous Learning Google Project Management Certificate (Highly Encouraged): A strong desire to learn and build a career in Project Management. While this role does not include a company-sponsored PM course, candidates are strongly encouraged to complete the Google Project Management Certificate to build a solid methodological foundation.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Project Coordinator (Pune)
🏢 Regnology
📍 Pune