Job Summary

As the Project Administrative Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed. This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Responsibilities

- Coordinates and plans events and meetings, including facilities, equipment, refreshments, notices, agendas, information packets, and minutes.

- Coordinates requests from managers and internal staff and addresses urgent matters.

- Coordinates business travel, prepares itineraries, and completes expense reports.

- Organizes materials for meetings, presentations, and training sessions.

- Coordinates internal and external visitors by notifying security of expected arrivals, welcoming and escorting guests, and arranging temporary workspace as needed.

- Monitors office supplies and places orders as needed.

- Performs routine administrative duties of a responsible and confidential nature with minimal supervision.

- Drafts routine correspondence for signature, reviews outgoing communications for formatting.





- Supports internal and external meeting coordination and manages the responsible manager's calendar using Outlook or other appropriate software.

- Compiles and distributes conference notes, meeting minutes, and resulting action items.

Education and Experience Requirements

- Requires a minimum of 2-4 years of related experience

- Associate degree or related technical training preferred

Required Knowledge and Skills

- Microsoft Excel

- Outlook

- PowerPoint

- Word

- Written and verbal communication

- Event coordination

- Travel coordination

- Confidentiality

- Interpersonal skills

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

Role: Project Coordinator,

Industry Type: Engineering & Construction,

Department: Project & Program Management,

Employment Type: Full Time, Permanent

Role Category: Other Program / Project Management

Education

UG: Any Graduate

PG: Any Postgraduate read more

Key Skills business travelcommunication skillscustomer serviceexpense reportsformattingmeeting coordinationtechnical training

📌 Project Administrative Assistant (Mumbai)
🏢 Bechtel
📍 Mumbai