The Procurement Executive will be responsible for supporting procurement operations for IFM services, including sourcing vendors, managing purchase processes, negotiating with suppliers, and ensuring timely availability of materials and services required for facility operations. The role requires solid coordination, commercial understanding, and adherence to procurement policies and compliance standards.

Key Responsibilities

Manage end-to-end procurement activities for facility management operations.

Source and evaluate vendors for technical services, consumables, equipment, and facility-related requirements.

Obtain quotations, perform comparative analysis, and support commercial negotiations.

Prepare purchase orders and ensure timely processing in accordance with company policies.

Coordinate with site teams, finance, and vendors for order fulfillment and invoice processing.

Track delivery schedules and ensure timely availability of materials and services.

Maintain procurement records, vendor databases, and documentation for audits and compliance.

Monitor procurement costs and support cost optimization initiatives.

Ensure adherence to approved budgets and procurement procedures.

Support contract renewals and vendor performance evaluations.

Prepare procurement MIS reports and spend analysis as required.

Required Qualifications

Bachelor’s degree in Supply Chain Management, Commerce, Business Administration,



or related field.

2–5 years of procurement experience, preferably in IFM, facilities management, real estate, or related industries.

Knowledge of procurement processes, vendor management, and commercial documentation.

Experience Working With ERP Or Procurement Systems Is Preferred.

Key Skills

Vendor management and negotiation

Procurement planning and coordination

Commercial and analytical skills

Cost control and budgeting awareness

Strong communication and stakeholder management

Attention to detail and documentation management

Proficiency in Microsoft Excel and reporting tools

Preferred Competencies

Familiarity with IFM operations and facility-related procurement categories

Understanding of contracts, SLAs, and compliance requirements

Ability to manage multiple procurement requests within timelines

Knowledge of inventory and supply chain processes

Working Conditions

Office/site-based role with coordination across multiple stakeholders and vendors.

May require travel to vendor locations or client sites based on operational requirements.

KPIs

Timely processing of purchase requests and orders

Cost savings and procurement efficiency

Vendor performance and service quality

Compliance with procurement policies and audit requirements

Accuracy of procurement documentation and reporting

📌 Procurement Executive (Bengaluru)
🏢 JLL
📍 Bengaluru