: Personal Assistant to CEO (PA to CEO)

Job Details

- Position: Personal Assistant to CEO
- Location: Gurgaon, Haryana
- Salary: ₹30,000–₹35,000 per month
- Experience: Minimum 4–5 years of relevant experience
- Employment Type: Full-time
- Resume Requirement: Recent photograph on the resume is mandatory

Key Responsibilities 1. Calendar & Meeting Management

- Manage the CEO’s daily calendar, appointments, and business commitments.
- Schedule meetings with clients, business partners, vendors, and senior management.
- Coordinate meeting invitations, agendas, reminders, and video conference links.
- Arrange meeting rooms and ensure presentations and documents are ready.
- Resolve scheduling conflicts and communicate changes promptly.

2. Travel & Ticket Bookings

- Manage domestic and international flight bookings, hotel reservations, and local transportation.
- Prepare detailed travel itineraries covering flights, hotels, meetings, and transfers.
- Coordinate visa documentation, travel insurance, and other travel requirements.
- Handle cancellations, rescheduling, and urgent travel arrangements.
- Maintain travel records, invoices, and expense details.

3. Email & Communication Management

- Monitor and organise the CEO’s emails and highlight urgent or important communications.
- Draft qualified emails, letters, meeting requests, and business correspondence.
- Follow up with clients, internal teams, and business associates on pending matters.
- Handle calls, messages, and communication on behalf of the CEO when required.
- Ensure timely follow-up on important business commitments.

4. Administrative & Executive Support

- Prepare reports, presentations,



meeting minutes, and business documents.
- Maintain calendars, contact lists, confidential files, and records.
- Track action points, deadlines, and tasks arising from meetings.
- Coordinate with departments to obtain updates and ensure timely completion of assignments.
- Assist with expense claims, invoice coordination, and administrative reporting.

5. Business Coordination & Events

- Coordinate business meetings, conferences, corporate events, and client appointments.
- Manage logistics for business travel, industry conferences, and partner meetings.
- Liaise with travel agencies, hotels, event organisers, and service providers.
- Coordinate schedules and arrangements for visiting clients and business partners.

6. Confidentiality & Professional Conduct

- Maintain strict confidentiality of business, financial, and personal information.
- Handle sensitive communications and executive matters with discretion.
- Anticipate the CEO’s requirements and provide proactive support.
- Manage urgent requests and changing priorities calmly and efficiently.

Required Qualifications & Skills
- Graduate in any discipline; a degree in Business Administration or a related field is preferred.
- Minimum 4–5 years of experience as a Personal Assistant, Executive Assistant,



or in a similar role supporting senior management.
- Excellent written and verbal communication skills in English.
- Strong proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
- Experience in calendar management, travel planning, ticket bookings, and executive correspondence.
- Excellent organisational, coordination, time-management, and follow-up skills.
- Professional personality, attention to detail, discretion, and the ability to handle confidential information.
- Ability to manage multiple priorities and work independently.

Mandatory Application Requirements
- Updated resume with a recent photograph — mandatory.
- Clearly mentioned educational qualifications and relevant work experience.
- Details of previous organisations and employment duration.
- Clearly highlighted experience supporting a CEO, Director, or senior management executive.
- Candidates should be comfortable with a five-day working week at the Gurgaon location.

Compensation & Work Schedule
- Monthly Salary: ₹30,000–₹35,000, depending on experience and suitability.
- Working Days: Monday to Friday.
- Location: Gurgaon, Haryana.
- Role Type: Full-time, office-based executive support.

How to Apply Interested candidates should share their updated resume with a recent photograph, clearly highlighting their qualifications, relevant experience, and executive support responsibilities.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Commuter assistance
- Flexible schedule
- Health insurance
- Internet reimbursement
- Life insurance

Work Location: In person

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