Office Admin & HR Executive (Night Shift)

Job Type: Full-time, Permanent

Salary: ₹35,000–₹50,000 per month

Experience: 2–5 years preferred

Location: Phase 8B, Mohali, Punjab – 160071

Shift: Overnight / US Business Hours

Work Location: In person

We are looking for a responsible, organized, and proactive Office Admin & HR Executive to manage recruitment, employee coordination, HR operations, and day-to-day office administration.

The ideal candidate should have good communication skills, a practical approach to problem-solving, and the ability to handle multiple responsibilities independently. This role involves working closely with management and employees to support hiring, maintain HR records, coordinate office requirements, and ensure smooth daily operations.

We are looking for someone who takes ownership of their work, stays organized, and can manage both HR and administrative responsibilities professionally.

Key Responsibilities

Recruitment & Hiring

- Manage end-to-end recruitment, including job postings, resume screening, candidate shortlisting, and interview scheduling.
- Conduct initial HR interviews and coordinate further interview rounds with management.
- Follow up with candidates, discuss salary expectations, and prepare offer letters.
- Coordinate joining formalities and ensure a smooth onboarding process.
- Maintain recruitment trackers and share regular hiring updates with management.

HR Operations
- Maintain employee records, attendance, leave records, and HR documentation.
- Handle employee onboarding, exit formalities, and probation tracking.
- Coordinate payroll-related information and respond to employee queries.
- Address employee concerns professionally and support a positive work environment.
- Communicate company policies and ensure employees follow established procedures.
- Support performance reviews, employee engagement, and retention activities.
- Maintain confidentiality of employee and company information.

Office Administration




- Manage daily office operations and ensure the workplace runs smoothly.
- Coordinate office supplies, stationery, pantry requirements, housekeeping, and maintenance.
- Maintain office expense records, administrative trackers, and related documentation.
- Coordinate with vendors, IT support, and service providers when required.
- Monitor office requirements, resolve routine issues, and report concerns to management.
- Support internal communication, employee activities, and office events.

Requirements
- 2–5 years of experience in HR, recruitment, or office administration preferred.
- Good communication and interpersonal skills.
- Experience in end-to-end recruitment and candidate coordination.
- Knowledge of HR operations, onboarding, attendance, leave management, and employee documentation.
- Familiarity with Indeed, recruitment portals, MS Excel, and MS Office.
- Ability to manage multiple tasks independently and meet deadlines.
- Strong organizational, coordination, and problem-solving skills.
- Professional attitude and ability to handle confidential information.
- Willingness to work night shifts aligned with US business hours.

Salary & Benefits
- Salary of ₹35,000–₹50,000 per month, depending on experience and skills.
- Full time, permanent employment.
- Professional and supportive work environment.
- Opportunities to develop skills across HR, recruitment, and office administration.
- Collaborative team culture with opportunities for growth and increased responsibility.

How to Apply Interested candidates can apply through Indeed with their updated resume. Shortlisted candidates will be contacted for an interview.

If you are organized, proactive, and comfortable managing both HR and office administration, we encourage you to apply.

Education

- Graduation is required.
- MBA in Human Resources (HR) will be an added advantage.

Shift Availability: Overnight / US Shift – Required.

Work Location: In person

Pay: ₹35,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Office Admin & HR Executive (Sahibzada Ajit Singh Nagar)
🏢 Masha G USA Logistics
📍 Sahibzada Ajit Singh Nagar