- Prepare post-shipment documents after receipt of Bill of Lading (B/L).
- Ensure document submission to banks for LC shipments as per LC terms and conditions.
- Maintain a proper record of advance and final balance payments.
- Obtain and process Phytosanitary Certificates as required.
2. Customer & Bank Coordination
- Scan and send shipping documents to customers.
- Prepare original shipping documents for direct customer couriers and bank submissions.
- Obtain third-party payment letters from customers when necessary.
- Handle surrender of B/L upon customer request.
3. Regulatory & Insurance Formalities
- Prepare ECGC declarations and calculate premiums for specific countries.
- Maintain an account of ECGC premiums and submit declarations to ECGC.
- Compile and submit export data for marine insurance purposes.
- Coordinate with insurance agencies to obtain necessary certificates for CIF shipments.
4. Record Management & Reporting
- Maintain an export courier register and a filing system for export documents.
- File Kotak Bank covering schedules along with shipping documents.
- Prepare export outstanding reports after month-end.
5. Support & Additional Responsibilities
- Issue merchant export proforma invoices.
- Prepare and maintain commission contracts and process commission payments.
- Take over the responsibilities of absent colleagues when required.
- Perform tasks assigned by the reporting manager or other authorities.