Overview:

Kokan NGO India is looking for a proactive and experienced Senior HR Generalist to manage and support day-to-day HR operations, employee lifecycle processes, employee relations, HR administration, and organizational people practices. The role will be primarily focused on HR Generalist and Operations responsibilities with involvement in recruitment and talent acquisition

Key Responsibilities:

- Manage day-to-day HR operations and employee lifecycle activities for Permanent, Probationary, Contractual, Project-Based, Consultant, Intern/Trainee, Fixed-Term, Part-Time, Field Staff/Community Workers, Volunteers/Fellows, and Temporary Employees, including onboarding, confirmation, transfers, promotions, project/field staff movements, and exits.
- Handle employee queries, concerns, grievances, and workplace issues while maintaining positive employee relations.
- Monitor attendance and leave, resolve related queries, and coordinate accurate payroll inputs and statutory requirements.
- Maintain accurate, confidential, and updated employee records, HR documents, employee files, letters, trackers, and project-wise manpower records.
- Implement HR policies, processes, organizational guidelines, and ensure compliance with applicable Maharashtra labour laws and statutory requirements.
- Coordinate employee engagement activities, employee feedback, employee welfare, and retention initiatives.
- Support appraisals, probation confirmations, goal-setting, performance reviews, and performance management processes.
- Manage joining documentation, employee verification, induction, HR policy briefing,



code of conduct, POSH awareness, and onboarding coordination.
- Maintain HR MIS and prepare reports on headcount, attendance, leave, attrition, employee movements, and project-wise manpower.
- Coordinate HR-related matters with management, department heads, project teams, field coordinators, and employees.
- Identify HR process gaps and support improvements in HR systems, policies, documentation, and operations.
- Support end-to-end recruitment for NGO positions, including sourcing, screening, interview coordination, selection, offers, and joining follow-ups.
- Source candidates through job portals, LinkedIn, referrals, databases, recruitment agencies, and NGO-specific networks.
- Coordinate interviews, candidate communication, feedback, offer documentation, joining follow-ups, and maintain recruitment MIS.
- Ensure compliance with applicable Establishments Act, Minimum Wages, Payment of Wages, EPF, ESIC, Payment of Gratuity, Maternity Benefit, POSH, and other applicable labour laws. (Maharashtra Compliances)
- Maintain employee and project-related HR documentation and support compliance requirements for NGO projects, donors, statutory authorities, and audits.




- Ensure proper HR documentation and compliance for different categories of employees engaged across office, field, and project operations.
- Support smooth HR operations with a focus on employee satisfaction, compliance, accurate documentation, timely execution, and organizational requirements.

Qualification:

- Bachelor’s degree in Human Resources, Management, Business Administration, or a related field.
- 2–3 years of experience in HR Generalist, HR Operations, or a similar role.
- Strong hands-on experience in HR operations and employee lifecycle management.
- Good knowledge of attendance, leave management, payroll coordination, employee documentation, and HR processes.
- Experience in employee relations, grievance handling, employee engagement, and HR coordination.
- Good understanding of HR policies, processes, and statutory compliance.
- Hands-on experience with HR MIS, trackers, MS Office, and Google Sheets.
- Basic to valuable experience in recruitment and talent acquisition, with the ability to independently support hiring requirements when required.
- Good communication, interpersonal, coordination, and problem-solving skills.
- Strong organizational and time-management abilities with attention to detail.
- Ability to maintain confidentiality of employee and organizational information.
- Ability to manage multiple HR responsibilities and coordinate effectively with management and various departments.
- Ability to work independently and take ownership of HR processes and employee-related matter

📌 Human Resources Generalist (Mumbai)
🏢 Kokan NGO India
📍 Mumbai