Dear Candidate,

Greetings from Panobiz Business Technologies Pvt. Ltd.!

We are looking for a dynamic and result-oriented HR Manager - Operations to join our team.

Job Summary

We are looking for an experienced HR Operations Manager to manage end-to-end HR operations, including offer generation, onboarding, employee documentation, payroll coordination, statutory compliance, HRMS management, and employee lifecycle activities across multiple locations.

Key Responsibilities

1. Recruitment Coordination & Offer Management

* Coordinate with the recruitment team to collect candidate details and initiate offer processing.
- Prepare and generate offer letters, appointment letters, and other employment-related documents.
- Ensure CTC details, salary structures, designations, locations, and joining dates are accurate before releasing offers.
- Track offer releases, offer acceptance, candidate confirmation, and joining status.
- Ensure timely follow-up on pending offers and joining formalities.

1. Onboarding & Joining Process

* Manage the end-to-end onboarding process for new employees.
- Ensure timely collection and verification of joining documents, KYC details, bank details, and Employee Information Sheets.
- Coordinate background verification and other pre-employment checks as per company policy.
- Ensure appointment letters are issued and signed before employee code creation and joining formalities are completed as per process.
- Coordinate employee code creation, HRMS registration, PF/ESI registration inputs, and payroll setup.
- Send joining intimation to reporting managers and concerned business or client stakeholders in advance.
- Coordinate employee deployment, branch allocation, and joining confirmation with location managers.




- Maintain accurate joining trackers and follow up on pending documents and onboarding activities.

1. Employee Lifecycle Management

* Manage confirmation, probation tracking, transfers, promotions, salary revisions, employee movements, and exit formalities.
- Ensure timely issuance of confirmation, revision, transfer, and relieving letters.
- Coordinate resignation acceptance, notice period tracking, exit documentation, and full and final settlement.
- Maintain complete and updated employee records.

1. Payroll & Compensation Coordination

* Coordinate monthly payroll processing and ensure timely submission of accurate payroll inputs.
- Reconcile attendance, leave, new joiners, exits, salary revisions, and other payroll changes.
- Coordinate PF, ESI, professional tax, gratuity, insurance, and employee benefits-related activities.
- Ensure timely resolution of payroll discrepancies and employee salary queries.

1. Statutory Compliance & Documentation

* Ensure compliance with applicable labour laws and statutory requirements.
- Maintain employee records, statutory registers, and relevant compliance documentation.
- Coordinate audits, inspections, and compliance reporting with the concerned teams.
- Track pending employee documents and ensure records are maintained accurately.

1. HRMS, MIS & Reporting





* Ensure timely and accurate employee data entry and updates in the HRMS.
- Maintain trackers for offers, onboarding, joining status, employee documentation, employee codes, exits, and payroll inputs.
- Prepare periodic reports on headcount, joining, attrition, employee movement, payroll, and compliance.
- Share regular updates with management and ensure pending activities are closed within agreed timelines.

1. Employee Relations & Team Management

* Handle employee queries related to onboarding, salary, attendance, documentation, benefits, and HR policies.
- Lead and supervise the HR Operations team and monitor daily deliverables.
- Coordinate with recruitment, payroll, finance, business teams, and client stakeholders to ensure smooth HR operations.
- Identify process gaps and implement improvements to ensure accuracy, efficiency, and timely completion of activities.

Desired Candidate Profile

- 5 - 10 years of experience in HR Operations, preferably in a large workforce or multi-location setup.
- Robust hands-on experience in offer generation, onboarding, employee documentation, and employee lifecycle management.
- Good knowledge of payroll coordination, statutory compliance, PF, ESI, and HRMS.
- Experience managing employee data, trackers, MIS reports, and Excel-based reconciliation.
- Robust team management, coordination, follow-up, and problem-solving skills.
- Experience in banking, financial services, sales workforce management, or manpower deployment will be an added advantage.
- Prior experience in Banking, NBFC, or relevant industry

Preferred: Immediate Joiners

Work Mode: Work from Office

Interested candidates can share their updated resume at [email protected]

Regards,

Hemalatha V

📌 HR Manager - Generalist (Chennai)
🏢 Panobiz Business Technologies
📍 Chennai