: HR & Admin Manager

Job Title: HR & Admin Manager Location: Vashi, Navi Mumbai, Maharashtra Department: Human Resources & Administration Experience: 5-7 years Joining: Immediate joiners or candidates with a notice period of less than 30 days preferred Team Handling: Mandatory

Job Summary

We are looking for an experienced and proactive HR & Admin Manager to oversee the company's human resources functions and administrative operations. The ideal candidate should have strong experience in end-to-end HR operations, recruitment, employee engagement, payroll coordination, statutory compliance, office administration, and team management.

The candidate will be responsible for ensuring smooth HR and administrative operations, maintaining compliance with applicable labour laws, developing HR processes, and supporting management in achieving organizational objectives.

Key Responsibilities

1. Human Resource Management

Manage end-to-end HR operations, including employee lifecycle management from onboarding to exit. Develop, implement, and maintain HR policies, procedures, and employee guidelines.

Handle manpower planning and coordinate with department heads to understand hiring requirements.

Manage recruitment activities, including job postings, screening, interviewing, selection, and offer negotiation.

Ensure timely onboarding, induction, documentation, and background verification of new employees.

Maintain employee records, HR databases, attendance, leave, and personnel files.

Manage employee engagement initiatives, grievance handling, disciplinary matters, and conflict resolution.

- Coordinate performance appraisal processes, employee feedback, and training

and development initiatives.
- Handle employee separation, exit interviews, full-and-final settlement

coordination, and relieving documentation.
- Support management in workforce planning, retention strategies, and

organizational development.
1. Payroll & Compensation Management

- Coordinate monthly payroll processing, salary inputs, attendance, leave

adjustments, incentives, and deductions.
- Ensure accurate calculation and processing of salaries in coordination with the

payroll team or external consultant.
- Manage payroll-related documentation, salary revisions, and employee

compensation records.
- Coordinate preparation of salary slips, payroll reports, and other employeerelated

financial records.
- Ensure timely processing of full-and-final settlements and employee

reimbursements.
1. Statutory Compliance & Labour Laws

- Ensure compliance with applicable labour laws and employment regulations.
- Coordinate statutory compliance relating to PF, ESIC,



professional tax, labour

welfare fund, gratuity, bonus, and other applicable requirements.
- Maintain statutory registers, employee documentation, and compliance records.
- Coordinate with consultants, auditors, and government authorities for

inspections, filings, and audits as required.
- Monitor changes in applicable labour regulations and ensure timely

implementation of necessary updates.
1. Team Management & Leadership

- Lead, supervise, and manage the HR and administration team.
- Allocate responsibilities, monitor deliverables, and ensure timely completion of

departmental activities.
- Guide team members on recruitment, HR operations, employee relations, and

administrative processes.
- Set team priorities, review performance, and provide coaching and feedback.
- Establish standard operating procedures (SOPs) to improve efficiency and

accountability.
- Coordinate with senior management and other departments to address

workforce and administrative requirements.
1. Office Administration & Facility Management

- Oversee day-to-day office administration and ensure smooth functioning of

office operations.
- Manage office facilities, housekeeping, security, maintenance, and other

support services.
- Handle procurement of office supplies, stationery, equipment, and

administrative requirements.
- Coordinate with vendors, service providers, landlords, and facility management

agencies.
- Monitor administrative expenses, vendor bills, budgets, and cost-control

initiatives.
- Ensure proper maintenance of office assets, inventory, records, and company

property.
- Coordinate travel arrangements, accommodation, meetings, events, and other

administrative activities as required.
- Ensure workplace safety, cleanliness, and adherence to company policies.

1. Attendance, Leave & HR Documentation

- Monitor employee attendance, punctuality, leave balances, and overtime

records where applicable.
- Ensure accurate maintenance of employee master data and HR documentation.
- Prepare and maintain HR reports, including headcount, attrition, recruitment

status, attendance, and leave reports.
- Maintain confidentiality and security of employee information.
- Ensure timely renewal and maintenance of employment-related documents,





licences, and administrative records as applicable.
1. Management Reporting & Coordination

- Prepare periodic HR and administrative reports for senior management.
- Provide updates on recruitment, manpower costs, employee turnover,

absenteeism, and team performance.
- Identify opportunities to streamline HR processes and improve operational

efficiency.
- Coordinate with Finance, Operations, and other departments for smooth

business functioning.
- Support management in implementing HR initiatives, policy changes, and

organizational improvements. Required Skills & Competencies
- Strong leadership and team management skills.
- Good knowledge of HR operations, recruitment, payroll coordination, and

statutory compliance.
- Excellent communication, interpersonal, and negotiation skills.
- Strong problem-solving, decision-making, and conflict-resolution abilities.
- Good organizational, planning, and multitasking skills.
- Proficiency in MS Office, particularly Excel, and HRMS/payroll systems.
- Ability to maintain confidentiality and handle sensitive employee matters

professionally.
- Strong vendor management, coordination, and administrative management

skills.

Educational Qualifications

- MBA/PGDM in Human Resources or a relevant postgraduate qualification

preferred.

Experience Requirements

- Preferably 8-10 years of relevant experience in HR and administration.
- Prior experience independently managing HR operations and office

administration.
- Hands-on team handling experience is mandatory.
- Experience coordinating payroll, statutory compliance, recruitment, and

employee relations.
- Experience working in a corporate office or a similar business environment

preferred.

Preferred Candidate Profile

- Candidates currently based in Navi Mumbai, Mumbai, or nearby locations.
- Candidates who can join immediately or within 30 days will be preferred.
- Candidates who can independently manage both HR and administrative

responsibilities.
- Candidates with a proactive approach and the ability to work closely with senior

management. Interested candidates may share their updated resumes along with their current

CTC, expected CTC, total experience, team size handled, and notice period.

Pay: ₹45,000.00 - ₹50,000.00 per month

Advantages

- Cell phone reimbursement
- Commuter assistance
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):
- Mention your Current CTC, Expected CTC and Notice Period details

Work Location: In person

📌 HR and Admin Manager (Navi Mumbai)
🏢 Mascot Systems Private Lmited
📍 Navi Mumbai