Key Responsibilities

1.

Raw Material Stock

Management

- Receive and verify incoming raw materials against purchase orders, invoices and delivery challans.

- Maintain accurate records of raw materials received, issued, consumed and remaining in stock.

- Monitor stock levels and inform the purchase or management team when materials need replenishment.

- Ensure proper labelling, storage and identification of raw materials.

- Maintain batch numbers, lot details and expiry or best-before dates wherever applicable.

- Follow FIFO/FEFO stock rotation procedures as appropriate.

- Conduct regular physical stock counts and reconcile discrepancies with system records.

2.

Finished

Goods &

- Inventory Management

- Maintain daily stock records of finished products ready for dispatch.

- Verify product names, quantities, batch numbers, packaging condition and labels before dispatch.

- Keep finished goods properly organised and stored.

- Coordinate with the production team to receive completed batches and update inventory records.

- Monitor stock shortages, damaged products, returns and near-expiry items.

- Ensure the physical stock matches the inventory register or software records.

3.

Order

Packing &

- Dispatch

- Prepare products for dispatch according to sales orders and delivery instructions.

- Check order quantities, product details, packaging and shipping labels before shipment.

- Prepare invoices, packing lists, delivery challans and other required dispatch documents.

- Coordinate with the sales or customer service team to prioritise urgent orders.

- Ensure orders are packed securely and dispatched within the committed timelines.





- Maintain a daily dispatch register with order details, quantities, transporter information and tracking numbers.

4. Logistics &

- Transport Coordination

- Coordinate with transporters, courier companies and delivery partners for timely pickups and deliveries.

- Arrange vehicles and transportation according to shipment size, delivery location and dispatch schedule.

- Track shipments and follow up on delayed, missing or damaged consignments.

- Share tracking details and delivery updates with the relevant internal team.

- Verify transport bills and courier charges against agreed rates and shipment records.

- Coordinate proof of delivery, customer returns and shipment-related issues.

5. Administration &

- Reporting

- Maintain stock registers, inward and outward registers, dispatch records and supporting documents.

- Prepare daily or weekly reports on raw material stock, finished goods, dispatches and pending orders.

- Maintain organised records of purchase orders, invoices, challans and transporter receipts.

- Use Excel, Google Sheets or inventory software to update stock and dispatch information.

- Report stock discrepancies, material shortages, damages and operational issues to management.

- Coordinate with production, purchase, accounts, sales and warehouse teams.

6. Safety, Hygiene &

- Housekeeping

- Maintain a clean, organised and secure store and dispatch area.

- Ensure materials are stored according to product-specific requirements.

- Follow applicable hygiene, handling, storage and workplace safety procedures.

- Prevent stock damage, mix-ups, unauthorised stock movement and unnecessary wastage.

📌 Factory Store & Dispatch Executive (Behror)
🏢 Shree Nath Life Sciences
📍 Behror