Factory Accountant

Job Location: Siliguri, West Bengal

Job Type: Full-Time

Industry: Manufacturing / Electrical & Electronics / LED Lighting / Fans / Automated Switches

Department: Accounts & Finance

Job Summary

We are looking for an experienced and detail-oriented Factory Accountant to manage the accounting, taxation, inventory-related accounting and financial documentation of our upcoming manufacturing unit.

The selected candidate will be responsible for maintaining factory accounts, managing GST-related compliance, preparing sales invoices, monitoring inventory transactions and handling the accounting documentation associated with the direct dispatch of finished products from the factory to customers, dealers and distributors.

The candidate must have sound practical knowledge of accounting principles, taxation, GST, e-invoicing and e-way bills, along with experience in managing accounts in a manufacturing, trading or distribution organisation.

The ideal candidate should be capable of independently managing day-to-day accounting operations while coordinating with the management, warehouse, production, sales and dispatch teams.

Key Responsibilities1. Factory Accounting & Financial Records

- Maintain the day-to-day accounts of the manufacturing unit.
- Record sales, purchases, receipts, payments, expenses and journal entries accurately.
- Maintain the general ledger, cash book, bank book and other accounting records.
- Prepare and maintain accounts payable and accounts receivable records.
- Perform bank reconciliation and ledger reconciliation regularly.
- Monitor outstanding payments from customers, dealers and distributors.
- Track payments due to suppliers and coordinate with management regarding payment schedules.
- Maintain proper documentation for all financial transactions.
- Prepare periodic financial statements and accounting reports as required by management.
- Maintain accurate and up-to-date records for audits and statutory verification.

1. GST, Taxation & Statutory Compliance

- Handle GST-related accounting and documentation.
- Prepare and verify GST sales and purchase data.
- Ensure the correct application of GST rates and HSN codes to products.
- Prepare and reconcile data required for GSTR-1 and GSTR-3B returns.
- Reconcile sales records with GSTR-1 and purchase records with GSTR-2B, as applicable.
- Coordinate with the company's Chartered Accountant or tax consultant for GST return filing and other statutory compliance.
- Verify GST invoices received from suppliers and maintain supporting documents.
- Handle TDS calculations, deductions, payments and return-related documentation, wherever applicable.
- Assist in income-tax-related documentation and preparation of financial data.
- Maintain proper records of tax payments, input tax credit and other statutory liabilities.
- Keep track of applicable statutory deadlines and ensure that the required information is submitted on time.
- Assist in internal audits, statutory audits and tax assessments as required.

1. Sales Billing & Direct Factory Dispatch

Since finished products will be dispatched directly from the factory, the candidate must be capable of managing the accounting and documentation associated with factory-level sales and dispatch operations.

Responsibilities will include

- Prepare GST-compliant sales invoices for products dispatched directly from the factory.
- Verify customer details, GSTIN, billing address, shipping address and applicable tax rates.




- Ensure that invoice quantities and product descriptions match the approved sales orders and dispatch documents.
- Prepare or coordinate the preparation of delivery challans, where applicable.
- Generate e-way bills whenever required under applicable GST rules.
- Handle e-invoice generation wherever applicable under the prevailing regulations.
- Coordinate with the sales and dispatch teams to ensure that goods are not released without the required documentation and authorisation.
- Maintain proper records of dispatch invoices, transport details and delivery documentation.
- Verify dispatch quantities against invoices and approved dispatch instructions.
- Record sales transactions accurately in the accounting software.
- Monitor cancelled invoices, credit notes, debit notes and sales returns.
- Maintain customer-wise sales and outstanding payment records.
- Coordinate with transporters, dealers, distributors and customers regarding invoice or dispatch documentation when necessary.

1. Inventory & Stock Accounting

- Maintain accounting records of raw materials, work-in-progress and finished goods.
- Coordinate with the stores and warehouse teams to reconcile physical stock with system records.
- Record material receipts, material issues, stock transfers and finished-goods movements.
- Monitor stock discrepancies, shortages, excess stock and damaged goods.
- Maintain proper documentation for stock adjustments and write-offs, subject to approval.
- Assist in periodic physical stock verification.
- Track inventory movement between the factory, warehouse and customers.
- Ensure that stock records are consistent with purchase, production, sales and dispatch records.
- Prepare stock statements and inventory reports as required by management.

1. Manufacturing Cost & Expense Accounting

- Record factory expenses, including electricity, repairs, maintenance, consumables and other operating costs.
- Maintain records of expenses related to production and factory administration.
- Assist in tracking raw material consumption and production-related costs.
- Coordinate with the production team to obtain the information required for manufacturing cost calculations.
- Assist in calculating product costs, where applicable, considering material costs, labour and production overheads.
- Monitor expenses against approved budgets.
- Identify accounting discrepancies and report unusual transactions to management.
- Prepare expense summaries and cost-related reports for management review.

1. Banking, Payments & Receivables

- Maintain bank transaction records and perform regular bank reconciliation.
- Record customer receipts, supplier payments and other financial transactions.
- Monitor customer credit periods and overdue payments.
- Prepare customer outstanding reports and ageing statements.
- Follow up with the concerned sales or management team regarding overdue receivables.
- Verify supplier invoices and supporting documents before processing payments.
- Prepare payment statements and cash-flow reports as required.
- Maintain proper records of advances, reimbursements and employee-related payments.

1.



Coordination & Reporting

- Coordinate with the Factory Manager, HR, production, stores, sales and dispatch teams.
- Provide timely accounting and tax-related information to management.
- Prepare daily, weekly and monthly reports as required.
- Ensure that all accounting documents are properly filed and readily available.
- Maintain confidentiality of financial information.
- Perform other accounting and finance-related responsibilities assigned by management.

Required Skills & Technical Knowledge The candidate should possess:
- Strong knowledge of accounting principles and bookkeeping.
- Practical knowledge of GST, taxation and statutory accounting compliance.
- Experience in preparing GST sales invoices and purchase entries.
- Working knowledge of GSTR-1, GSTR-3B and GST reconciliation.
- Knowledge of e-way bills and e-invoicing requirements.
- Understanding of HSN codes and GST rates applicable to products.
- Knowledge of inventory accounting and stock reconciliation.
- Understanding of sales billing, dispatch documentation and accounts receivable.
- Knowledge of bank reconciliation, ledger scrutiny and financial reporting.
- Familiarity with manufacturing accounts and factory expenses.
- Proficiency in Tally Prime or equivalent accounting software.
- Good working knowledge of MS Excel.
- Ability to maintain accurate records and meet statutory deadlines.
- Solid analytical skills, attention to detail and problem-solving ability.

Educational Qualification
- B.Com. preferred.
- M.Com. or a relevant qualification in accounting and finance will be an advantage.
- Candidates with additional practical training in taxation, GST or accounting software will be preferred.

Experience Required
- Minimum 3–5 years of relevant accounting experience preferred.
- Experience in manufacturing, electrical/electronics, FMCG, distribution or trading organisations will be an advantage.
- Candidates with practical experience in GST compliance, inventory accounting and sales billing are strongly preferred.
- Experience handling direct factory dispatches, dealer/distributor billing and transport documentation will be an added advantage.
- Candidates should be capable of independently managing routine accounting operations and coordinating with external tax professionals when required.

Preferred Candidate Profile The ideal candidate should be responsible, systematic and capable of handling accounts and taxation with minimal supervision. The candidate must understand that factory accounting involves more than maintaining books of accounts. It also requires accurate coordination between sales, stock, invoicing, taxation and dispatch operations.

Practical experience in handling GST documentation, inventory movements and direct dispatch billing will be particularly valuable.

Salary

Salary: Negotiable, based on experience, qualifications and technical expertise.

Remuneration will be commensurate with the candidate's suitability for the position.

Work Location

Siliguri, West Bengal

This is a full-time, factory-based position. The selected candidate should be comfortable working in a manufacturing environment and coordinating with different departments.

How to Apply

Interested candidates can send their updated resume/CV directly through WhatsApp.

Contact Number: (phone hidden)

Please mention "Factory Accountant – Siliguri" while sending your resume.

Pay: ₹10,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Factory Accountant (Siliguri)
🏢 GCA, Bardhman-Asansol
📍 Siliguri