: Export Documentation Executive Job Title: Export Documentation Executive Department: Export / Logistics / International Trade Reporting To: Export Manager / Logistics Manager Experience: 1–3 years (preferred) Location: [Company Location] Job SummaryThe Export Documentation Executive is responsible for preparing, verifying, and maintaining export-related documents to ensure smooth and timely shipment of goods in compliance with customs regulations, international trade requirements, and company policies. Key ResponsibilitiesPrepare export documents, including commercial invoices, packing lists, shipping instructions, and shipping bills. Coordinate with freight forwarders, customs brokers (CHAs), shipping lines, transporters, and banks.

Arrange and verify Bills of Lading (B/L), Air Waybills (AWB), certificates of origin, and other shipping documents. Coordinate with banks for export documentation, Letter of Credit (LC) requirements, and export bill submission. Handle e-BRC, shipping bill status, and export realization documentation in coordination with the finance team.

Coordinate with relevant authorities and agencies for certificates, including inspection, quality, and other product-specific certificates. Track shipment status and ensure timely dispatch and delivery of export consignments. Maintain export records, shipping files, and documentation for audits and compliance.





Assist in preparing documents for customs clearance and follow up on discrepancies. Ensure compliance with applicable DGFT, Customs, GST, FEMA, and other relevant export regulations. Coordinate with internal departments such as sales, production, accounts, and logistics.

QualificationsBachelor’s degree in Commerce, Business Administration, International Business, or a related field. Knowledge of export-import procedures and international shipping documentation. Familiarity with DGFT, ICEGATE, customs clearance, and export documentation processes.

Proficiency in MS Excel, MS Word, and ERP systems. Valuable communication, coordination, and organizational skills.

Required

SkillsExport documentation and compliance International logistics and shipment coordination Attention to detail and accuracy Problem-solving and follow-up skills Time management and multitasking Communication with overseas customers and logistics partners Key Performance Indicators (KPIs)Accuracy of export documents Timely submission of shipping documents On-time shipment processing Compliance with export regulations Reduction in documentation errors and shipment delays Timely completion of export records and realization follow-ups Working ConditionsFull-time position involving coordination with internal teams, overseas customers, freight forwarders, customs brokers, banks, and other export-related service providers.

📌 Export Documentation Executive (Ahmedabad)
🏢 Vimal Crop Care Private
📍 Ahmedabad