Role title

Executive - Payroll & Compliance

Purpose of role To ensure accurate, timely, and compliant payroll operations by managing payroll processes, strengthening controls, supporting continuous improvement initiatives, and delivering high-quality service to employees and stakeholders.

Key accountabilities, responsibilities, and measures

Payroll & Compliances

- Collect monthly payroll inputs (joiners, leavers, salary changes, deductions, reimbursements, referral payouts) and Time & Attendance data within the payroll calendar.
- Upload inputs in the payroll system, validate using defined checklists, and process attendance corrections/reversals with required approvals.
- Support payroll for employees, third-party colleagues and consultants, including bank detail updates and follow-up on failed salary transfers.
- Collect exit data and clearances, prepare F&F; working sheets as per policy, and submit for review and approval.
- Support WPS (Wage Protection System) and other salary payment-related activities.
- Coordinate payment with Finance, share F&F; statements, and track pending cases.
- Prepare data and make approved payments for statutory deductions (such as PF, ESI, PT, LWF and TDS, as applicable) within due dates.
- Support monthly/quarterly returns, GL/JV data and reconciliations with working files for review.




- Support employee record updates and payroll-related inputs for joiners, movements and exits, in coordination with the HR Operations team.
- Assist in administration of NAPS/NATS apprentices and temporary workforce in coordination with internal teams and vendors.

Vendor Management

- Managing vendor coordination for seamless processing with all vendors for Payroll, compliances, TeamLease and Car Lease vendors.
- Manage end-to-end invoice processing in SAP, including PO creation, invoice monitoring and posting, SRN/GRN creation, document validation, and timely follow-up for approvals and payments.

Key Relationships and Stakeholders

- HR Operations Team
- Payroll Team
- HRBP & Talent Acquisition Team
- Store Managers
- Vendors as applicable

Key Skills

- Technical Skills: MS Office Suite, Advanced Excel Skills.
- Advanced-level Excel and Macro Writing skills preferred.
- Soft Skills: Positive Communication Skills.

Qualifications and Experience

Qualification:

- Graduation / Post Graduation

Experience:

- 3 to 5 years in India payroll processing.
- Prior experience and knowledge of statutory compliances.
- Prior experience collaborating with multiple stakeholders.
- Experience on SAP and Darwin is an added advantage.

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