Key Responsibilities

- Manage MDs calendar, appointments, meetings and daily schedule

- Coordinate domestic & international travel, including flights, hotels, visas, transfers and itineraries

- Willing to frequently travel within India and internationally, including accompanying the MD on business trips

- Coordinate trade shows, exhibitions, conferences and business meetings

- Handle emails, correspondence, documents and meeting preparation

- Prepare meeting notes, action trackers and follow-ups

- Coordinate projects, timelines and deliverables

- Conduct research and information analysis

- Prepare reports, presentations and basic spreadsheet analysis

- Use ChatGPT, Claude and other AI tools for research, drafting, summaries and productivity

- Coordinate with internal teams and external stakeholders

- Handle confidential information professionally

- Candidate Requirements

- Education and Experience
- • Bachelors degree in any discipline; MBA preferred.

- • Approximately 37 years of experience in executive assistance, senior administrative support or a similar role.

- • Experience supporting a Managing Director, CEO, founder or senior executive is preferred.

- • Experience in real estate or a related industry is an advantage, but not essential.

- • Demonstrated ability and willingness to undertake frequent domestic and international travel.





- Essential Skills
- • Excellent organisational and time-management skills.

- • Strong practical proficiency in Claude, ChatGPT and other relevant AI tools.

- • Good analytical and research capabilities, with strong attention to detail.

- • Proficiency in Microsoft Office or Google Workspace, particularly Excel, Word and PowerPoint.

- • Excellent written and verbal communication skills.

- • Ability to manage multiple requests, prioritise effectively and follow through independently.

- • Professionalism, discretion, reliability and a high degree of confidentiality.

- • Competence in managing complex travel logistics, visas and event coordination.

- Personal Attributes
- • Proactive, dependable and responsive.

- • Resourceful and comfortable solving day-to-day problems independently.

- • Willing to handle routine administrative tasks as well as research, analytical and project-related assignments.

- • Adaptable to changing schedules and priorities, including frequent travel.

- • Curious about technology and keen to use AI to work smarter.

- • Comfortable working closely with senior leadership in a quick-paced environment.

- • Ready and able to travel frequently within India and internationally as an essential part of the role.

📌 Executive Assistant To Managing Director (Hyderabad)
🏢 Artivo Surfaces
📍 Hyderabad