Job Overview

We are looking for a highly organized, proactive, and professional Executive Assistant to provide administrative and executive support to the Managing Director. The ideal candidate should have excellent communication skills, strong coordination abilities, attention to detail, and the ability to manage multiple responsibilities efficiently.

The candidate will be responsible for managing the MD’s calendar, coordinating meetings, handling official communication, preparing reports, and ensuring smooth day-to-day executive operations.

Key Responsibilities

- Manage the Managing Director’s calendar, appointments, meetings, and daily schedule.
- Handle emails, phone calls, and official correspondence professionally.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Prepare presentations, reports, meeting agendas, and minutes of meetings.
- Maintain confidential documents, records, and business information.
- Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the MD.
- Track significant tasks, deadlines, and pending assignments to ensure timely completion.
- Assist in planning business meetings, events, travel arrangements, and other official activities.
- Follow up with department heads and team members on assigned tasks and deliverables.
- Maintain proper documentation and organize important files and records.




- Handle administrative responsibilities and other tasks assigned by the Managing Director.
- Ensure confidentiality, professionalism, and effective communication in all business dealings.

Required Skills and Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Excellent verbal and written communication skills in English and Hindi.
- Strong organizational, coordination, and time-management skills.
- Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
- Ability to manage multiple tasks and work under deadlines.
- Strong follow-up, problem-solving, and interpersonal skills.
- Professional attitude, discretion, and the ability to handle confidential information.
- Ability to work independently and take initiative.

Preferred Candidate Profile
- Presentable, confident, and professional personality.
- Proactive approach with strong ownership and accountability.
- Good judgment and the ability to prioritize urgent tasks.
- Experience working directly with senior management or business leaders.
- Willingness to adapt to a dynamic and rapid-paced work environment.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Flexible schedule

Work Location: In person

📌 Executive Assistant to Director (Ambala)
🏢 Integgral Corporate Services
📍 Ambala