Role & responsibilities

Executive Assistant to Chancellor

Symbiosis Skills & Professional University, Kiwale, Pune

Symbiosis Centre for Distance Learning, Model Colony, Pune

- To manage and maintain Directors calendar and appointments.
- To prepare various reports /presentations/drafts etc.
- To maintain Office filing system, record keeping and documentation.
- To update website, social media and digital channels.
- To handle Office correspondence including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
- To coordinate and follow up with various departments, entities pertaining to various activities required to be carried out for smooth functioning of SOES
- To make preparations for arranging various meetings.
- To attend various meetings, noting minutes of the meeting, circulating actions points to the concerned staff, follow up for completion of actions points.
- To assist in organizing various programs, events, functions, visits etc.

- To provide and collect required data/details from various constituents and prepare Annual Reports.
- To assist in creation of training materials, branding, marketing and other collaterals.




- To perform any other tasks assigned by the Management.

Essential Qualification and Skills:

- Prior Experience: 10 years experience in academia/industry/other types of Government or private organizations.

Required experience of office administration and assistant role working directly with people in management and leadership roles. International exposure preferred.

- Skills: Strong organizational skills. Ability to work collaboratively with various departments and stakeholders in a congenial manner.
- Communication and Language Skills: Excellent communication and inter-personal skills, proficiency in multiple languages preferred (e.g. Marathi, Hindi, English, etc.)
- Technology: Advanced skills in office productivity software such as word, excel, power-point, etc. across platforms and devices.
- Multi-tasking: Ability to handle multiple tasks simultaneously.
- Project Management: Task management, time management, project planning, scheduling, scoping, tracking, reporting.
- Adaptability and Learning Mindset: Responsive to agile changes in the education ecosystem, self-learning and lifelong learning mindset.

📌 Executive Assistant To Chancellor (Pune)
🏢 Symbiosis Society
📍 Pune