Transworld Furtichem Ltd. is looking for an experienced Documentation professional to manage end-to-end import, export, cross-trade and domestic shipment documentation. The candidate will be responsible for purchase and sales contracts, shipping documentation, Letters of Credit (LC), invoice processing, shipment tracking and coordination with suppliers, customers, shipping lines, marketing and finance teams.

Key Responsibilities

- Prepare purchase and sales contracts based on agreed commercial terms and coordinate shipment schedules with suppliers and customers.

- Calculate shipment-related expenses, evaluate deal profitability and obtain internal approvals.

- Coordinate with shipping lines and agents for shipping instructions, Bill of Lading (BL) finalisation and switch BL arrangements.

- Collect and verify commercial invoices, packing lists, BLs and other import/export documents.

- Manage import and export documentation, including cross-trade and domestic shipments.

- Handle import and export Letters of Credit (LC), including clause finalisation, document preparation, negotiation and payment follow-up.

- Coordinate with the finance team for payment advice, SWIFT copies and supplier payments.

- Arrange Certificates of Origin, invoice attestations and Certificates of Analysis.

- Coordinate third-party inspections and ensure appropriate insurance coverage for shipments.

- Share original shipping documents with customers and follow up on outstanding payments.

- Monitor Estimated Time of Departure (ETD) and Estimated Time of Arrival (ETA) to avoid delays, detention and demurrage charges.

- Maintain sales registers, shipment trackers and regular reports for management and marketing teams.

- Book purchase, sales, service and transportation invoices accurately in ERP systems,



including NetSuite.

- Coordinate with accounts and finance teams for invoice processing and payment clearances.

- Support annual and statutory audits by maintaining accurate records and providing required documentation.

- Ensure compliance with international trade procedures, contractual terms and Incoterms.

- Independently manage multiple sectors and shipments while supporting team coordination and development.

Required Skills

- Import and Export Documentation

- International Trade and Shipping Documentation

- Letter of Credit (LC) Documentation

- Bill of Lading (BL) and Switch BL

- Purchase and Sales Contract Management

- Cross-Trade Shipment Management

- Incoterms Knowledge

- Certificate of Origin and Certificate of Analysis

- Shipment Tracking (ETD/ETA)

- ERP Systems and NetSuite

- Invoice Booking and Payment Coordination

- Freight, Logistics and Shipping Line Coordination

- Document Verification and Audit Support

- Vendor and Customer Coordination

- Reporting and Record Management

Desired Candidate Profile

- Experience in import/export documentation, international trade or shipping operations.

- Strong knowledge of LC documentation, shipping procedures, commercial contracts and international trade terms.

- Hands-on experience managing cross-trade, import, export and domestic shipments.

- Familiarity with ERP systems, preferably NetSuite.

- Experience handling international transactions involving Africa, UAE, China, Malaysia, Sri Lanka, India and Egypt will be preferred.

- Ability to independently manage multiple sectors, coordinate with different stakeholders and ensure timely documentation.

- Robust communication, organisational, analytical and problem-solving skills.

- Candidates with team coordination and leadership experience will be preferred.

📌 Documentation Role (Navi Mumbai)
🏢 Transworld Furtichem
📍 Navi Mumbai