Company Name: Apex Beverages

Job Title: Dispatch Incharge

Department: Warehouse / Logistics / Operations

Job Location: Chakan

Employment Type: Full-Time

Job Summary

We are looking for a responsible and organized Dispatch Incharge to manage daily dispatch operations, loading and unloading activities, stock management, and inventory control. The candidate will be responsible for ensuring the accurate handling, storage, documentation, and timely dispatch of goods while maintaining proper stock records and coordinating with internal teams and transporters.

Key Responsibilities1. Dispatch Management

Manage and supervise daily dispatch operations to ensure timely and accurate delivery of goods.

Verify products, quantities, and specifications before dispatch.

Ensure all dispatches are completed according to delivery schedules and customer requirements.

Prepare and maintain dispatch registers, delivery challans, invoices, and other relevant documents.

Coordinate with transporters and delivery personnel for the smooth movement of goods.

Track dispatched materials and follow up on pending or delayed deliveries.

1. Loading and Unloading

Supervise and coordinate the loading and unloading of goods and materials. Ensure proper handling of goods to prevent damage, loss, or breakage.

Verify the quantity and condition of goods during loading and unloading.

- Ensure materials are placed and arranged safely in the designated storage areas.
- Coordinate with warehouse staff and transporters to complete loading and unloading activities efficiently.
- Follow appropriate safety procedures during material handling.

1. Stock Management and Inventory Control

Maintain accurate stock records of all incoming and outgoing materials. Monitor stock levels and ensure proper inventory management.

Conduct regular physical stock verification and reconcile discrepancies with system records.

Maintain records of stock receipts, issues, transfers, and dispatches.

Ensure proper identification, labeling, and storage of materials.

Report stock shortages, excess inventory, damaged goods, and discrepancies to management.





Ensure the proper utilization of available storage space and maintain organized stock arrangements.

1. Inward and Outward Material Management

Verify incoming materials against purchase orders, invoices, delivery challans, and other relevant documents. Record all inward and outward material movements accurately.

Ensure received goods are checked for quantity, quality, and physical condition.

Maintain proper documentation for material receipts, returns, transfers, and dispatches.

Coordinate with the concerned departments to resolve material-related discrepancies.

1. Documentation and Reporting

Maintain dispatch registers, stock registers, inward and outward records, and inventory reports. Prepare daily dispatch and stock movement reports for management.

Ensure all dispatch documents are accurate, complete, and properly maintained.

Maintain records of damaged, returned, missing, or excess materials.

Ensure timely updating of stock records in Excel or the relevant inventory management system.

1. Warehouse Management

Maintain cleanliness, discipline, and proper organization within the warehouse or stock area. Ensure materials are stored safely and can be easily identified and retrieved.

Monitor the condition of stored goods and report any damage or storage issues.

Ensure proper segregation and arrangement of materials according to category and requirement.

Support periodic stock audits and inventory reconciliation activities.

1. Coordination and Team Management

Coordinate with warehouse staff, purchase, accounts, sales, and other relevant departments. Guide and supervise workers involved in loading, unloading, packing, and dispatch activities.

Ensure that daily dispatch targets and operational timelines are achieved





Report operational issues, delays, stock discrepancies, and material shortages to management.

Maintain effective communication with internal teams and external transporters.

Required Skills

Practical knowledge of loading and unloading operations.

Strong understanding of stock management and inventory control.

Knowledge of dispatch operations and warehouse management.

Ability to maintain stock registers and dispatch documentation.

Basic knowledge of MS Excel and inventory management systems.

Good organizational and coordination skills.

Attention to detail and accuracy in stock handling.

Problem-solving and time-management abilities.

Ability to supervise warehouse workers and manage daily operational activities.

Good communication skills and a responsible work attitude.

Educational Qualifications

Minimum HSC (12th Pass); a graduate qualification is preferred.

Candidates with relevant experience in dispatch, warehouse operations, logistics, or inventory management will be preferred.

Experience

1–3 years of experience in dispatch operations, stock management, warehouse management, or logistics.

Freshers with relevant practical knowledge and the ability to handle warehouse operations may also be considered.

Key Performance Indicators (KPIs)

Accuracy of stock records and inventory reconciliation.

Timely completion of dispatch activities.

Accuracy of inward and outward material documentation.

Reduction in material damage, loss, and dispatch errors.

Proper maintenance and organization of stock.

Compliance with warehouse safety procedures and operational standards.

Ideal Candidate Profile The ideal candidate should be reliable, detail-oriented, and capable of independently managing daily dispatch activities, loading and unloading operations, and stock management. The candidate must be comfortable coordinating with multiple teams, maintaining accurate records, and ensuring the smooth and timely movement of goods.

Pay: ₹25,000.00 - ₹35,000.00 per month

Advantages

- Provident Fund

Work Location: In person

📌 Dispatch Incharge (Chakan)
🏢 Apex Actsoft Technologies
📍 Chakan