Position: Manager – EXIM, DGFT & Customs

Department: Export–Import / Logistics

Experience Required: 10–16 years

Location: Vadodara, Gujarat

Qualification: Diploma/Degree in Export–Import Management

Job Purpose To manage end-to-end export-import operations, customs clearance, DGFT compliance, logistics, international trade documentation, and duty incentive schemes while ensuring timely shipments, regulatory compliance, and cost optimization.

Key Responsibilities

1. Export & Import Operations

- Manage domestic and international export dispatches, import shipments, and logistics planning.
- Coordinate with production, purchase, sales, CHA, freight forwarders, transporters, and shipping companies.
- Ensure timely shipment execution, container availability, freight negotiation, and cargo movement.
- Prepare and verify shipping bills, commercial invoices, packing lists, bills of lading, and other EXIM documents.
- Monitor import clearance, duty payments, cargo delivery, and import documentation.

2. DGFT & Customs Compliance

- Handle DGFT licensing, registrations, renewals, and export obligation fulfilment.
- Manage Advance Authorisation, EPCG, EODC, and applicable export incentive schemes.
- Ensure compliance with Customs regulations, Foreign Trade Policy, GST, and applicable import-export procedures.
- Coordinate customs assessments, audits, appeals, refund claims, and duty drawback.
- Manage customs documentation and resolve queries raised by customs authorities.

3. Logistics & Cost Management

- Negotiate freight rates and annual contracts with transporters, CHAs, and freight forwarders.
- Monitor freight expenses, demurrage, detention, and customs-related costs.
- Ensure timely transportation, shipment tracking,



and delivery of consignments.
- Identify opportunities for duty savings, logistics optimization, and cost reduction.

4. Documentation & MIS

- Maintain accurate EXIM records, licences, shipping documents, and compliance files.
- Prepare daily, weekly, and monthly reports on shipments, logistics costs, duty payments, and export obligations.
- Maintain import-export MIS and coordinate documentation for GST, banking, and export realization requirements.
- Ensure timely submission of required documents and compliance reports.

5. Team Management & Coordination

- Supervise the EXIM and customs team and allocate responsibilities.
- Coordinate with internal departments and external agencies to resolve shipment-related issues.
- Establish efficient documentation and shipment-tracking processes.
- Ensure adherence to company policies, statutory requirements, and shipment deadlines.

Required Skills
- Robust knowledge of EXIM operations, DGFT procedures, and customs regulations.
- Experience with Advance Authorisation, EPCG, EODC, duty drawback, and export incentives.
- Knowledge of GST, shipping documentation, and international trade compliance.
- Strong negotiation, coordination, analytical, and problem-solving skills.
- Proficiency in MS Excel, ERP systems, and EXIM reporting.
- Team leadership and stakeholder management capabilities.

Key Performance Indicators (KPIs)
- On-time export dispatch and import clearance.
- Accuracy and completeness of EXIM documentation.
- Timely fulfilment of export obligations and licence compliance.
- Reduction in freight, demurrage, detention, and logistics costs.
- Timely processing of duty refunds and eligible export incentives.
- Compliance with statutory deadlines and internal reporting requirements.

📌 DGM - Logistics (Vadodara)
🏢 Epoxy House
📍 Vadodara