Position:

Deputy Manager - Corporate Properties

Position Purpose:

To manage day-to-day administration and facilities operations across Head Office and branch offices, ensuring smooth functioning, vendor control, safety, and compliance, while supporting business teams with reliable workplace infrastructure

Principal Accountabilities:

1. Day-to-Day Facilities Operations

• Oversee daily functioning of HO and branch offices

• Ensure uninterrupted operations of power, HVAC, lighting, access control, and fire systems

• Handle routine maintenance, breakdowns, and urgent repairs

- Coordinate with landlords and building management teams

• Support office seating arrangements and internal moves

- Administration & Office Support

• Manage office supplies, consumables, and pantry operations

• Coordinate employee travel, logistics, and guest arrangements (if under admin scope)

• Ensure smooth handling of office requests and admin tickets

• Support meetings, townhalls, and internal events from a logistics perspective

- Vendor Supervision
- Supervise housekeeping, security, transport, pantry, and facility vendors

• Ensure vendor attendance, service quality, and discipline

• Track SLAs and resolve day-to-day vendor issues

- Coordinate vendor bills, supporting documents, and approval
- Procurement & Asset Handling





• Execute procurement as per approved vendors and budgets

• Maintain inventory records for furniture, fixtures, and equipment

• Ensure asset tagging, movement tracking, and secure storage

- Coordinate asset disposal as per company process
- Safety, Security & Compliance Support

• Ensure security guard deployment and visitor management

• Monitor CCTV and access control systems

• Conduct fire drills and safety checks as scheduled

• Maintain records required for audits and inspections

• Support internal audit and compliance teams with documentation

- Business Continuity Support

• Ensure readiness of alternate seating / backup offices

• Support BCP drills from facilities and admin perspective

- Coordinate logistics during emergencies or disruptions

• Ensure emergency contact lists and vendor readiness

7. MIS & Cost Tracking

• Track admin and facility expenses

• Prepare periodic MIS on costs, vendors, and issues

- Highlight variances and operational gaps to reporting manager

Knowledge, Skills & Competencies:

• Strong operational and execution focus

• Vendor handling and coordination skills

• Ability to handle multiple issues simultaneously

• Basic understanding of audits and compliance

• Good documentation and follow-up skills

📌 Deputy Manager - Corporate Properties (Mumbai)
🏢 Invesco Mutual Fund
📍 Mumbai