Group Company: 91Springboard Business Hub Private Limited

Designation: Company Secretary

Office Location: Kalina, Mumbai

Position description:

- Independently manage end-to-end secretarial functions, including Board Meetings, Committee Meetings, General Meetings and AGMs.

- Prepare and coordinate agendas, notices, Board/Shareholder resolutions, minutes, attendance records, statutory registers and related corporate records.

- Ensure timely statutory filings and compliances under the Companies Act, 2013 and applicable rules, including MCA/ROC filings.

- Maintain and monitor a comprehensive secretarial and corporate compliance calendar across group entities.

- Handle changes relating to directors, shareholding, authorised capital, allotments/transfers of securities and other corporate actions.

- Coordinate with Directors, shareholders, statutory auditors, consultants and external Company Secretaries for corporate governance matters.

- Support maintenance of ESOP-related corporate records, approvals and statutory compliances.

- Working knowledge of FEMA/RBI-related corporate filings and cross-border shareholding matters would be preferred.

- Should have broad working knowledge of Singapore corporate secretarial requirements and be capable of coordinating with Singapore-based corporate secretarial service providers for Board, shareholder, annual return and other statutory matters.

- Ability to independently track compliances and flag governance or statutory risks to the Legal/Management team.

Primary Responsibilities:

- Strong knowledge of the Companies Act, 2013, Secretarial Standards (SS-1 and SS-2) and MCA/ROC compliance requirements.

- Strong drafting skills for Board/Committee minutes, resolutions, notices, explanatory statements, authority letters and other corporate documents.

- Ability to independently plan and conduct Board Meetings, AGMs/EGMs and circular resolutions.





- Strong understanding of corporate governance processes and maintenance of statutory registers and records.

- Ability to build, maintain and monitor entity-wise compliance calendars and trackers.

- Working understanding of FEMA, RBI filings and foreign shareholding/cross-border corporate structures.

- Working knowledge of Singapore Companies Act / ACRA-related secretarial processes and ability to work effectively with overseas corporate secretarial advisors.

- High attention to detail, documentation discipline and ability to manage multiple legal entities and deadlines simultaneously.

- Strong stakeholder management and coordination skills with Directors, Finance, Legal, auditors, external consultants and overseas service providers.

- Proficiency in MS Office / Google Workspace and familiarity with MCA and other statutory filing portals.

- Ability to work independently, take ownership of statutory timelines and provide clear compliance status updates to management.

Additional Responsibilities: NA

Reporting Team

- Reporting Designation: Sachin
- Reporting Department: CFO

Educational qualifications preferred

- Category: CS
- Field specialization: Secreterial
- Degree: CS
- Academic score: NA
- Institution tier: NA

Required Certification/s: ICSI

Required Training/s: NA

Required work experience

- Industry: NA
- Role: CS
- Years of experience: 4 to 9 years

Key Performance Indicators: Secretarial Compliance

Required Competencies: NA

Required Knowledge: NA

Required Skills: NA

Required abilities

- Physical: #Physical#
- Other: #Other#

Work Setting Details: #Work Setting Details#

Specific requirements

- Travel: No
- Vehicle: #Vehicle#
- Work Permit: #Work Permit#

Other details

- Pay Rate: #Pay Rate#
- Contract Types: #Contract Types#
- Time Constraints: #Time Constraints#
- Compliance Related: #Compliance Related#
- Union Affiliation: #Union Affiliation#

📌 Corporate Secretary (Mumbai)
🏢 91Springboard
📍 Mumbai