BEACON INVESTOR HOLDINGS PRIVATE LIMITED (BIHPL)

A Subsidiary of Beacon Trusteeship Limited

Company Secretary – Secretarial & Regulatory Compliance

About Beacon Investor Holdings Private Limited

Beacon Investor Holdings Private Limited (BIHPL) is a group company of the Beacon Group and a subsidiary of Beacon Trusteeship Limited. The organization operates within the financial services ecosystem, with a focus on investor and capital-market related services, and strong governance and regulatory compliance. The role will support BIHPL in maintaining robust secretarial standards, regulatory discipline, timely statutory reporting, and effective coordination with regulators, depositories, intermediaries, auditors, and internal stakeholders.

Position Details

Position Title: Company Secretary – Secretarial & Regulatory Compliance

Department: Secretarial & Compliance

Location: Navi Mumbai ( Vashi )

Reporting: CEO of Company

Role Overview The Company Secretary will be responsible for managing and coordinating secretarial, statutory and regulatory compliances for BIHPL and relevant group companies. The role requires strong working knowledge of the Companies Act, SEBI framework, depository regulations, stock-market related regulations, ROC filings, compliance calendars, regulatory inspections and coordination with DP, RTA, auditors and other stakeholders.

Key Responsibilities

1. Secretarial & Corporate Governance

· Handle secretarial compliances for Private Limited and Limited companies.

· Maintain and review MOA, AOA, statutory registers, records and corporate documentation.

· Manage ROC/MCA filings, statutory forms, returns and event-based compliances within prescribed timelines.

· Prepare and maintain agendas, notices, minutes and records for Board Meetings, Committee Meetings, AGM and EGM.

· Prepare and monitor time-bound activities through compliance calendars, checklists and trackers.

· Coordinate functional reporting and ensure timely submission of information from relevant departments.

· Manage secretarial and compliance requirements of group companies along with BIHPL reporting.

· Ensure compliance with the Companies Act, 2013 and applicable Secretarial Standards.

2. Regulatory Compliance

· Manage periodic, event-based and time-bound regulatory compliances applicable to BIHPL.

· Prepare,



maintain and monitor regulatory compliance checklists and calendars.

· Coordinate with SEBI, NSDL, CDSL and MSEI on applicable compliance matters.

· Coordinate with Depository Participants (DP), Registrars & Transfer Agents (RTA), internal auditors and other service providers.

· Track regulatory circulars, amendments, notifications and changes in applicable regulations and assess their impact.

· Maintain evidence, records and documentation supporting regulatory and statutory compliances.

3. Regulatory Inspections & Audits

· Coordinate and support SEBI inspections and regulatory reviews.

· Coordinate NSDL, CDSL and MSEI inspections, audits and information requests, wherever applicable.

· Prepare responses, supporting documents and compliance evidence for inspections and audits.

· Coordinate with internal and statutory auditors and ensure timely closure of observations.

· Track inspection/audit observations, action points and remediation status through structured trackers.

4. Regulatory Acts, Rules & Framework

· Securities Contracts (Regulation) Act, 1956 (SCRA).

· Securities Contracts (Regulation) Rules, 1957 (SCRR).

· SEBI Act, 1992 and applicable SEBI regulations.

· SEBI (Registrars to an Issue and Share Transfer Agents) Regulations, 1993, as applicable.

· Depositories Act, 1996.

· Depository-related rules, regulations, bye-laws and operating procedures.

5. SEBI Regulations & Capital-Market Compliance

· Working knowledge of applicable SEBI regulations and amendments.

· Alternative Investment Fund (AIF) Regulations, 2012, wherever applicable.

· Applicable International Financial Services Centre / GIFT City regulatory framework and regulations.

· SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR), as applicable.

· SEBI (Issue of Capital and Disclosure Requirements) Regulations, 2018 (ICDR), as applicable.





· Compliance requirements for listed and unlisted entities, based on the entity's regulatory status and activities.

6. Stakeholder Coordination

· Coordinate with Legal, Compliance, Finance, Operations and other internal functions.

· Coordinate with DP, RTA, NSDL, CDSL, MSEI and other external stakeholders.

· Ensure timely collection, validation and submission of information and documents.

· Provide compliance updates and escalation reports to management.

Required Knowledge & Skills

· Solid knowledge of Companies Act, 2013, MCA/ROC filings and Secretarial Standards.

· Practical understanding of SEBI regulations, circulars and regulatory reporting.

· Working knowledge of NSDL/CDSL and DP/RTA processes.

· Ability to manage compliance calendars, checklists, trackers and evidence repositories.

· Experience in handling audits, inspections and regulatory information requests.

· Strong drafting, documentation, coordination and communication skills.

· High attention to detail with the ability to manage multiple statutory deadlines.

· Good command of MS Office, particularly Excel, Word and PowerPoint.

Preferred Experience & Qualification

· Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

· Relevant experience in secretarial, compliance, capital markets, trusteeship, depository, RTA, broking or financial-services environments.

· Experience with group-company reporting and multi-entity compliance management will be an advantage.

· Exposure to regulatory inspections, audits and interaction with SEBI/depositories will be preferred.

Key Deliverables / Success Measures

· 100% timely completion and documented closure of applicable statutory and regulatory compliances.

· Accurate and up-to-date compliance calendars, checklists and statutory records.

· Timely and complete regulatory submissions and responses.

· Effective management of audit and inspection requirements with closure of observations.

· Strong governance, documentation and coordination across BIHPL and relevant group companies.

Important Note

Email: [email protected]

WhatsApp: HR – Ruturaj Dandekar | (phone hidden)

Pay: ₹500,000.00 - ₹1,000,000.00 per year

Benefits

- Health insurance

Work Location: In person

📌 Company Secretory and Compliance Officer (Navi Mumbai)
🏢 Beacon Trusteeship
📍 Navi Mumbai