Role: Commercial Operations Executive

Role Overview The Commercial Operations Executive will support the Commercial team in managing day-to-day procurement operations, ensuring timely processing of Purchase Requisitions (PRs), Purchase Orders (POs), approval follow-ups, vendor master management, and maintenance of operational trackers. The role requires strong coordination with internal stakeholders and adherence to established procurement processes and timelines.

Key Responsibilities

Purchase Requisition (PR) Review

- Review incoming PRs for completeness, accuracy, and compliance with defined procurement processes.

- Identify missing information or discrepancies and coordinate with respective users for resolution.

Purchase Order (PO) Creation

- Create POs based on approved PRs and agreed commercial terms.

- Ensure accuracy of item descriptions, quantities, rates, vendor details, and other relevant information before PO creation.

Approval Follow-ups

- Coordinate with relevant approvers to ensure timely approval of POs.

- Proactively follow up on pending approvals to minimize processing delays and meet defined turnaround times.

PO Sharing and Stakeholder Coordination

- Share approved POs with respective users and stakeholders.

- Respond to queries related to PR and PO status and ensure timely communication with all concerned teams.

Tracker and MIS Management

- Maintain daily trackers for PRs, POs, pending approvals, ageing, and other procurement activities.

- Prepare regular status updates and reports to support operational reviews and decision-making.

Vendor Master Management

- Coordinate vendor onboarding and vendor master creation or updates as per established processes.





- Ensure vendor documentation and information are complete, accurate, and maintained in accordance with company policies.

Process Compliance and Improvement

- Follow established procurement policies, approval workflows, and documentation requirements.

- Identify process bottlenecks and support initiatives to improve turnaround time and operational efficiency.

Skills and Qualifications

- Excel Skills: Basic to intermediate knowledge of MS Excel, including VLOOKUP, Pivot Tables, filters, and data management.

- Stakeholder Management: Good communication and coordination skills to work with internal teams, approvers, and vendors.

- Process Management: Ability to follow defined workflows, manage multiple requests, and ensure timely completion of activities.

- Attention to Detail: Accuracy in reviewing PRs, creating POs, and maintaining trackers.

- Time Management: Ability to prioritize tasks, follow up proactively, and meet defined timelines.

- Communication Skills: Positive written and verbal communication skills.

Preferred Candidate Profile

- Graduate in any discipline, preferably in Commerce, Business Administration, Supply Chain, or a related field.

- Prior experience in procurement operations, commercial support, purchase order processing, or MIS management will be an advantage.

- Familiarity with ERP or procurement systems such as SAP or similar platforms will be preferred.

Key Performance Indicators (KPIs)

- Timely and accurate PR review and PO creation.

- PO processing turnaround time.

- Timely closure of pending approvals.

- Accuracy and timely maintenance of daily trackers and MIS reports.

- Accuracy of vendor master data and completeness of documentation.

- Compliance with procurement processes and approval workflows.

📌 Commercial Operations Executive (Delhi)
🏢 Lenskart
📍 Delhi