Procurement Planning

● Review client purchase orders, BOQs, drawings, technical specifications and execution schedules.

● Prepare project-wise procurement plans, material requirement schedules and required-at-site dates.

● Identify long-lead, critical-path and high-value items; align procurement priorities with erection and commissioning milestones.

● Coordinate with engineering and site teams to validate quantities, specifications and revisions before RFQ/PO release.

1. Vendor Sourcing & Negotiation

● Develop and evaluate suppliers, fabricators, service contractors and alternative sources. ● Float complete RFQs; obtain quotations and prepare technical and commercial comparison statements.

● Coordinate technical clarifications, vendor drawings and offer evaluations with engineering.

● Negotiate price, delivery, warranty, taxes, freight, payment terms and other commercial conditions.

1. Purchase Orders & Expediting

● Prepare purchase requisitions, purchase orders and work orders as per authorization procedures. ● Track vendor acknowledgements, manufacturing progress, inspections, dispatch and delivery.

● Maintain PO registers, commitment trackers and pending-approval lists.

● Coordinate logistics, dispatch documents, material receipts and resolution of shortages, damage or rejection.

● Escalate anticipated delays with alternative sources and recovery actions before site work is affected.

1. Project Coordination

● Coordinate procurement with project management, engineering, site, stores, quality and accounts teams. ● Track client-supplied materials, site readiness dependencies and subcontracted activities.

● Participate in project reviews, record action owners and close pending points within target dates.





● Support recovery plans for schedule slippages and approved additional work.

1. Cost & Commercial Control

● Track procurement budgets, committed costs, actual expenditure and cost variances project-wise. ● Avoid duplicate orders, excess stocks and unapproved procurement.

● Document scope changes and extra material requirements for commercial approval.

● Coordinate supplier invoices, advances, payment milestones and reconciliation with accounts.

1. Quality & Documentation

● Ensure procurement matches approved specifications, drawings and applicable quality requirements. ● Coordinate QAPs, inspections, test certificates, material traceability and vendor documentation.

● Ensure applicable IBR-related procurement documentation and statutory compliance in coordination with technical teams.

● Maintain organized records of RFQs, comparisons, approvals, POs, dispatch and closure documents.

1. MIS & Management Reporting

● Submit weekly procurement MIS covering planned vs actual deliveries, pending POs and critical materials. ● Report budget variances, vendor delays, technical approvals and material risks with specific action plans.

● Maintain action trackers with responsibility, deadlines and escalation status.

1. Preferred Procurement Exposure

Boilers and auxiliaries; pressure parts and IBR materials; piping, valves and fittings; structural steel and fabrication; pumps, fans,



motors and gearboxes; fuel and ash handling systems; refractory and insulation; electrical and instrumentation items; water treatment systems; cranes, transport and site subcontracting.
1. Qualifications & Experience

● Diploma / B.E. / B.Tech in Mechanical Engineering or related discipline preferred. ● Typically 4–8 years of relevant procurement/project coordination experience in industrial EPC, boilers, mechanical or utility projects (flexible for solid candidates).

● Working knowledge of BOQs, engineering drawings, vendor comparisons, commercial terms and project schedules.

● Proficiency in MS Excel, Word, email and procurement/MIS trackers; ERP exposure preferred.

● Strong vendor negotiation, follow-up, communication and cross-functional coordination skills.

1. Key Performance Indicators (KPIs)

● On-time availability of critical materials at site and procurement schedule adherence. ● Procurement cost variance against approved project budget.

● PO turnaround time, overdue PO closure and vendor on-time delivery performance.

● Accuracy of procurement trackers, documentation completeness and timely risk escalation.

● Reduction in emergency procurement, shortages, rework and avoidable logistics costs.

1. Expected Working Approach

The role requires ownership rather than passive follow-up: anticipate shortages, verify commitments, communicate risks early, propose solutions and provide concise, evidence-based updates to management. Site visits and coordination outside Pune may be required depending on project needs. Extensive travelling at project sites, bulk procurement for briquettes and pellets and Agro waste for STEAM SALE CONTRACT, design sop for projects and procurement

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Assistant Project Manager (Baner)
🏢 Visiontech Services
📍 Baner