Role & responsibilities

2.1 Bank Reconciliation

- Prepare and review daily / weekly / monthly bank reconciliation statements (BRS) for all domestic and overseas bank accounts, including current, EEFC and collection accounts.
- Match bank statement entries against the books, identify unmatched and un-cleared items, and clear reconciling items within defined ageing norms.
- Investigate and resolve long-outstanding items stale cheques, un-credited receipts, bank charges, interest and FX differences and pass corrective entries.
- Maintain bank balance and fund-position tracking to support daily treasury and payment planning.
- Certify month-end bank reconciliations and provide reconciliation workings to auditors with adequate supporting documentation.

2.2 International AP Booking, Bank Booking & Tax Compliance

- Book overseas vendor invoices raw material, trims, freight, agency, , qualified and IT services — with correct GL, cost centre, entity and currency mapping.
- Apply the correct exchange rates at booking, payment and period end; compute and account for realised and unrealised foreign exchange gains / losses.
- Account for bank transactions — remittances, bank charges, interest, forward contracts
- Ensure tax compliance on payables: TDS and TCS deduction and deposit, withholding tax on foreign payments, review of tax residency certificates,
- Support GST compliance on the payables side — RCM on import of services, GSTR-2B versus books reconciliation, ITC eligibility review and vendor follow-up for mismatches.
- Assist in preparation of TDS, GST and other statutory returns and in responding to notices and assessment queries relating to payables.

2.3 Monthly Closure & Accrual Booking

- Drive AP activities on the month-end close calendar and complete them within the agreed close timelines.
- Identify and book provisions and accruals for goods received not invoiced (GRNI), services received not billed, freight, job work, utilities, professional fees, rent and other operating expenses.
- Maintain an accrual tracker with supporting basis, and review the reversal and utilisation of prior-month provisions.
- Prepare and review AP-related schedules — vendor ledger, advances to vendors, GRNI, employee reimbursements, prepaid expenses and related balance-sheet accounts.
- Reconcile the AP sub-ledger to the general ledger and resolve differences before books are closed.
- Perform vendor balance confirmation and reconciliation exercises, and clear debit balances and old credit balances.
- Provide schedules, samples and explanations to statutory, internal and tax auditors and close audit observations relating to AP.

2.4 AP MIS & Ageing Reporting

- Prepare and circulate the periodic AP MIS pack — creditors ageing, GRNI ageing, advance ageing, debit balance analysis and open PO / invoice pipeline.
- Report spend analytics by vendor, category, cost centre and entity, along with month-on-month movement and commentary on key variances.
- Track AP KPIs — days payable outstanding (DPO),



invoice booking TAT, on-time payment percentage, unbooked invoice count and hold / rejection analysis.
- Prepare the outflow forecast and payment plan feeding into the cash-flow and treasury projection.
- Automate and standardise recurring AP reports through advanced Excel (pivots, lookups, Power Query) and ERP report builders.

2.5 Weekly Vendor Payout & Payout Ageing

- Run the weekly vendor payment cycle — prepare the payout proposal based on due dates, credit terms, ageing buckets and approved priority.
- Circulate the weekly vendor ageing and payout schedule for management review and approval before release.
- Validate payment runs for three-way match, duplicate payments, TDS deduction, advance adjustment and bank detail accuracy before uploading to the banking portal.
- Release payments through NEFT / RTGS / cheque / wire transfer and ensure timely accounting and acknowledgement to vendors.
- Manage the vendor helpdesk — respond to payment queries, share payment advice and TDS certificates, and resolve disputes with the commercial and procurement teams.

2.6 Vendor Onboarding & Master Data Management

- Manage the vendor onboarding process — collection and verification of the vendor registration form, , bank details and cancelled cheque, and W-8 / W-9 / tax forms for overseas vendors.
- Validate vendor details against, Specially Band account before code creation.
- Create, update and deactivate vendor master records in the ERP with correct payment terms, currency, tax codes, TDS sections and GL defaults.
- Maintain strict control over master data changes — maker-checker discipline, documented approvals and a complete change-log audit trail, particularly for bank-detail amendments.
- Conduct periodic vendor master hygiene reviews to identify duplicates, dormant codes and incomplete records, and drive cleanup.
- Track MSME vendors and monitor compliance with statutory payment timelines and related disclosure requirements.

2.7 Weekly / Monthly Payroll Payout

- Coordinate with the HR / payroll team to receive and validate the payroll register for weekly (contract / wage) and monthly (staff) payroll cycles.
- Verify payroll payout files — headcount, net pay totals, bank details and control totals — against approved payroll input before release.
- Execute payroll disbursement through the banking portal within committed pay dates and confirm successful credits and failure re-processing.
- Book payroll and related journal entries — salary cost, statutory deductions, employer contributions and payroll accruals — and reconcile the payroll ledger to the GL.




- Ensure timely payment of statutory dues linked to payroll (PF, ESIC, PT, TDS on salary) in coordination with the compliance team.
- Process employee reimbursements, travel advances and full-and-final settlements in line with company policy, and maintain confidentiality of payroll data at all times.
- Controls & Process Governance
- Operate the AP process in line with the delegation-of-authority matrix and documented SOPs; ensure every payment carries the required approvals.
- Maintain audit-ready documentation for all bookings, payments and master data changes.
- Identify process gaps and drive automation and control improvements in invoice processing, approval workflow and payment release. Skills & Competencies

Technical
- Strong working knowledge of AP accounting, bank reconciliation and month-end close.
- Practical exposure to foreign remittance compliance including.
- Hands-on ERP experience — SAP / Oracle / Microsoft Dynamics / Tally Prime;

experience with AP automation tools is an advantage.

- Advanced MS Excel — pivot tables, lookups, Power Query, large-data reconciliation and MIS modelling.
- Understanding of multi-entity, multi-currency accounting and intercompany transactions.

Behavioural
- High accuracy and attention to detail with strong ownership of timelines.
- Ability to work to a fixed close and payout calendar under pressure.
- Clear communication and confident coordination with vendors, bankers, auditors, procurement and HR.
- Integrity and discretion in handling payment and payroll information.
- Process-improvement mindset with a bias for automation and standardisation.
- Key Performance Indicators Key Interfaces

Internal: Procurement & Sourcing, Commercial / Import, Stores & Warehouse, HR & Payroll, Treasury, Taxation, Internal Audit, Business Finance. External: Domestic and overseas vendors, bankers, statutory and internal auditors, tax consultants.

Experience — 3–6 years in Accounts Payable, preferably in apparel / retail / or a multi-entity international setup Qualification — B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter preferred

- Employment type — Full-time
- Timing — Us working Hours

Preferred candidate profile We are looking for an experienced Accounts Payable professional who can do:

- Bank reconciliation closure — All accounts reconciled Weekly / Daily ; no unexplained item beyond 30 days
- Month-end AP close — AP schedules and accruals completed within the agreed close calendar
- Invoice booking TAT — Invoices booked within the agreed turnaround from receipt
- On-time vendor payout — Weekly payout run released as per approved schedule
- Payroll disbursement — 100% on-time and error-free credit on every pay cycle
- Statutory compliance — Nil delay / interest on TDS, GST and foreign remittance filings
- Vendor master accuracy — Zero unauthorised master changes; periodic hygiene review completed
- MIS delivery — AP ageing and MIS pack circulated on the agreed date each cycle

📌 Assistant Manager ( Accounts Payable) (Gurugram)
🏢 Jobaaj.com
📍 Gurugram