Job Summary

We are looking for a qualified and detail-oriented Assistant Company Secretary to support the Company Secretary in managing corporate governance, statutory compliance, and secretarial functions. The candidate will be responsible for ensuring compliance with applicable provisions of the Companies Act, 2013, SEBI regulations (where applicable), and other relevant statutory requirements.

The ideal candidate should have sound knowledge of corporate laws, regulatory filings, board meeting procedures, and statutory documentation.

Key Responsibilities

- Assist the Company Secretary in ensuring compliance with the Companies Act, 2013, and applicable corporate laws and regulations.
- Prepare agendas, notices, minutes, and supporting documents for Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
- Coordinate and maintain records of Board Meetings, General Meetings, and Committee Meetings.
- Assist in filing statutory forms and returns with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), and other regulatory authorities.
- Maintain statutory registers, minute books, and other corporate records as required under applicable laws.
- Ensure timely completion of statutory filings, annual returns, and other regulatory submissions.
- Assist in the preparation and filing of annual financial statements and related corporate documents in coordination with the finance team.
- Support compliance with corporate governance requirements and internal compliance policies.
- Coordinate with auditors, legal advisors, directors, and other stakeholders on secretarial and compliance matters.
- Assist in the preparation of board resolutions, shareholder resolutions, and other corporate documents.
- Monitor changes in company law and regulatory requirements and assist in implementing necessary compliance measures.
- Maintain records relating to directors, shareholders, share transfers, and other corporate matters, as applicable.




- Support the preparation of annual reports and other statutory disclosures.
- Assist in managing documentation related to changes in directorship, registered office, share capital, and other corporate matters.
- Maintain a compliance calendar and track statutory deadlines to ensure timely submissions.
- Perform other secretarial and compliance-related duties as assigned by the Company Secretary.

Educational Qualifications
- Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI) is preferred.
- Candidates who have completed the CS Professional Programme and have relevant experience may also be considered, depending on the organization's requirements.
- A degree in Commerce, Law, or Business Administration is an added advantage.

Required Skills and Experience
- 3–6 years of relevant experience in secretarial, corporate governance, and statutory compliance functions.
- Sound knowledge of the Companies Act, 2013, and applicable rules and regulations.
- Practical experience in MCA/ROC filings and maintaining statutory registers.
- Experience in preparing Board Meeting agendas, notices, minutes, and resolutions.
- Proficiency in MS Office and MCA-related online filing systems.
- Robust drafting, documentation, and communication skills.
- Excellent attention to detail and ability to manage multiple compliance deadlines.
- Ability to coordinate effectively with directors, auditors, legal professionals, and internal departments.

Preferred Candidate Profile
- Experience working in a corporate office, manufacturing company, engineering company, or other corporate organization.
- Familiarity with corporate governance practices and statutory compliance procedures.
- Ability to work independently while supporting the Company Secretary in day-to-day secretarial activities.
- Strong organizational skills, professional integrity, and confidentiality.

Pay: ₹16,000.00 - ₹30,000.00 per month

Benefits

- Health insurance

Work Location: In person

📌 Assistant Company Secretary (Kochi)
🏢 Sea blue shipyard Ltd,Vypin
📍 Kochi