Role & responsibilities The Alumni Coordinator will be responsible for building, nurturing, and strengthening the relationship between the school and its alumni community. The role will focus on developing a structured alumni engagement programme, maintaining an updated alumni database, facilitating networking and mentorship opportunities, and encouraging alumni to contribute to the school's growth, reputation, and student development.

In a residential school environment, the role will also focus on fostering a lifelong emotional connection among alumni with the school, its traditions, values, residential life, and institutional legacy.

1. Key Responsibilities

A. Alumni Database & Network Management

- Develop, maintain, and regularly update a comprehensive alumni database, including contact details, educational qualifications, professional achievements, and current affiliations.
- Establish an organised alumni network across different graduating batches, professions, geographies, and countries.
- Track notable alumni achievements and maintain records of distinguished alumni.
- Develop a systematic process for alumni registration, communication, and engagement.

B. Alumni Engagement & Relationship Building

- Build and maintain strong relationships with alumni across graduating batches.
- Develop initiatives to encourage alumni to remain connected with the school and participate in its activities.
- Establish alumni chapters, batch representatives, and regional or international alumni networks, wherever feasible.
- Engage alumni in school events, celebrations, reunions, annual functions, and important institutional milestones.
- Promote the school's legacy, traditions, ethos, and residential-school experience among alumni.

C. Alumni Events & Reunions

- Plan and coordinate alumni reunions, homecoming events, networking meets, and batch gatherings.
- Coordinate with school leadership, faculty, administrative teams, and alumni volunteers to ensure successful events.
- Organise virtual alumni interactions for those unable to visit the campus.
- Maintain an annual calendar of alumni engagement activities and monitor participation.

D. Student Mentorship & Career Development

- Create opportunities for alumni to mentor current students through structured mentoring programmes.
- Facilitate career talks, industry interactions, leadership sessions, internships, and career guidance initiatives.
- Connect students with alumni for higher education guidance, entrepreneurship exposure, professional networking, and career opportunities.
- Encourage alumni to participate in student enrichment programmes, workshops, competitions, and experiential learning initiatives.
- Support student profile building by identifying alumni who can guide students in career exploration, university applications,



entrepreneurship, and other developmental opportunities.

E. Institutional Development & Alumni Contributions

- Identify opportunities for alumni to contribute to the school's development through scholarships, sponsorships, infrastructure initiatives, student welfare programmes, and other institutional projects.
- Support the school leadership in developing alumni giving programmes and fundraising initiatives.
- Build relationships with distinguished alumni who may serve as ambassadors, mentors, speakers, or institutional advisors.
- Explore opportunities for alumni partnerships in entrepreneurship, innovation, community engagement, and social impact initiatives.
- Work with the school leadership and relevant teams to ensure all fundraising and contribution initiatives follow institutional policies.

F. Communication & Alumni Outreach

- Develop and implement an alumni communication plan through email, newsletters, social media, and other appropriate channels.
- Collect and publish alumni success stories, professional achievements, interviews, and notable contributions.
- Maintain alumni groups and digital platforms to facilitate communication and networking.
- Collaborate with the school's communications team to strengthen the institution's reputation through alumni achievements.
- Ensure alumni communications are skilled, consistent, and aligned with the school's values and brand.

G. Coordination & Reporting

- Prepare an annual alumni engagement plan, event calendar, and budget in consultation with school leadership.
- Maintain records of alumni participation, mentorship activities, contributions, and engagement initiatives.
- Submit periodic reports on alumni outreach, database growth, event participation, and programme outcomes.
- Coordinate with the admissions, communications, development, and administrative teams wherever required.
- Ensure the confidentiality and responsible use of alumni information.

1. Key Performance Indicators (KPIs)

Performance will be assessed through measurable outcomes, including:
- Growth in the number and percentage of alumni registered in the alumni database.
- Accuracy and regular updating of alumni records.
- Alumni participation in reunions, school events, and engagement programmes.
- Number of active alumni mentors and student mentorship interactions.
- Number of alumni-led career talks, workshops, internships,



and other student development initiatives.
- Alumni contributions towards scholarships, sponsorships, and institutional development, where applicable.
- Frequency and quality of alumni communications and success stories published.
- Growth in active alumni networks across batches, professions, and geographies.
- Overall improvement in alumni engagement, satisfaction, and long-term association with the school.

1. Candidate Profile

Educational Qualification

- Graduate in any discipline; a postgraduate qualification in Communications, Public Relations, Marketing, Event Management, Education, or a related field would be an advantage.

Experience

- Approximately 37 years of relevant experience in alumni relations, institutional relations, public relations, community engagement, event management, or stakeholder relationship management.
- Experience working with a reputed school, educational institution, university, or residential institution would be preferred.
- Experience in managing alumni networks, organising events, or coordinating mentorship and engagement programmes will be an advantage.

Essential Skills & Competencies

- Strong interpersonal, networking, and relationship-building skills.
- Excellent written and verbal communication skills.
- Strong event planning, coordination, and organisational abilities.
- Proficiency in MS Office, spreadsheets, databases, and digital communication platforms.
- Ability to engage effectively with diverse stakeholders, including alumni, students, parents, faculty, school leadership, and external partners.
- A proactive, self-driven, and relationship-oriented approach.
- Ability to manage multiple initiatives, maintain accurate records, and work independently.
- Sensitivity to the school's heritage, traditions, ethos, and residential culture.

1. Key Attributes

The ideal candidate will be a personable, energetic, and organised qualified who can build meaningful long-term relationships with alumni and translate those relationships into tangible value for the school and its students. The candidate should demonstrate initiative, discretion, strong follow-through, and the ability to represent the institution professionally at alumni events and external engagements.
1. Reporting & Working Relationships

The Alumni Coordinator will report to the Principal, Head of School, or designated senior leader and work closely with the school's communications, admissions, student development, administration, and institutional development teams. The role may require occasional evening or weekend availability for alumni events, reunions, and institutional functions, as well as travel for alumni outreach and engagement activities, where required.

Preferred candidate profile

📌 Alumni Relations Officer - Legacy Residential School (Indore)
🏢 Quadrangle
📍 Indore