Job Title: Administrative Assistant – Legal & HR Support

Location: Work From Home (WFH)

Experience: 2–4 Years

Employment Type: Full-Time

Salary: DOE (Depending on Experience)

Qualification: LLB Degree (Mandatory)

Legal Documentation and Administration: Prepare, review, format, organize, and maintain legal documents, agreements, contracts, notices, and other business-related documentation.

Contract Review and Coordination: Assist with reviewing commercial agreements, NDAs, vendor contracts, employment agreements, and service agreements to identify missing information, inconsistencies, and documentation requirements. Coordinate necessary revisions with internal stakeholders and legal advisors.

HR Administration: Support day-to-day HR operations, including employee onboarding, offboarding, employment documentation, personnel records, HR policies, and employee correspondence.

Compliance Documentation: Maintain legal and regulatory compliance records, track important filing dates, renewals, and statutory deadlines, and coordinate with external legal and compliance professionals.

Professional Email and Business Correspondence: Draft, review, and manage professional emails, legal correspondence, HR communications, follow-up messages, and executive-level business communications.

Executive and Administrative Support: Provide administrative assistance to senior management, including calendar management, meeting coordination, document preparation, task tracking, and follow-ups.

Document Review and Quality Control: Review documents for accuracy, completeness, consistency, grammar, formatting, and professional presentation before submission or circulation.

Legal Research: Conduct preliminary research on employment regulations, corporate compliance requirements, contractual provisions, and other legal matters relevant to business operations.

Meeting and Calendar Management: Schedule meetings, coordinate availability across teams, prepare agendas, record meeting minutes, and track action items to ensure timely completion.

Record Keeping and File Management: Organize and maintain confidential employee records, legal files, corporate documents, contracts, and internal administrative trackers.

Vendor and External Coordination: Communicate with legal consultants, HR vendors, compliance advisors, and other external stakeholders regarding documentation, pending requirements, and administrative matters.

Reports and Presentations: Prepare professional reports, Excel trackers, Word documents, presentations, and management summaries for HR, legal,



and business operations.

Policy and Procedure Documentation: Assist in drafting, updating, and maintaining HR policies, internal procedures, standard operating procedures (SOPs), and administrative guidelines.

Follow-Up and Task Management: Track pending approvals, documentation requests, legal matters, HR activities, and management assignments to ensure deadlines are met.

Confidentiality and Data Management: Handle sensitive employee, legal, financial, and business information with discretion and maintain appropriate confidentiality standards.

Internal Coordination: Collaborate with HR, legal, finance, operations, and management teams to support smooth business operations and timely resolution of administrative matters.

Requirements

Key Critical Competencies

Legal Qualification: LLB degree from a recognized university is mandatory.

Relevant Experience: 2–4 years of professional experience in legal administration, HR administration, corporate legal support, compliance, executive assistance, or related administrative functions.

Legal Documentation: Practical experience preparing, reviewing, organizing, and maintaining contracts, agreements, legal correspondence, and compliance-related documentation.

Contract Understanding: Positive understanding of common contractual provisions, including confidentiality, termination, payment terms, obligations, and other standard commercial clauses.

HR Administration: Working knowledge of employee documentation, onboarding, offboarding, employment agreements, HR policies, and personnel record management.

Professional Communication: Excellent written and verbal English communication skills, with the ability to draft clear, accurate, and professional business correspondence.

Microsoft Word: Advanced proficiency in document formatting, editing, proofreading, Track Changes, tables, templates, and preparation of professional legal and business documents.

Microsoft Excel: Strong Excel skills for maintaining trackers, managing data, preparing reports, and monitoring administrative and compliance activities.

Microsoft Outlook: Experience managing professional emails, calendars, meeting invitations,



and follow-up schedules.

Microsoft PowerPoint: Ability to prepare clear and professional presentations, reports, and management summaries.

Legal Research and Analytical Skills: Ability to research legal and compliance-related topics, interpret documentation requirements, and summarize findings for management review.

Attention to Detail: Excellent ability to identify errors, inconsistencies, missing information, and formatting issues in legal, HR, and business documents.

Organizational Skills: Strong ability to manage multiple assignments, prioritize tasks, maintain accurate records, and meet deadlines.

Confidentiality: Ability to handle sensitive legal, employee, and company information with professionalism and discretion.

Independent Working: Self-motivated and capable of working independently in a remote environment with minimal supervision.

Coordination and Follow-Ups: Strong ability to communicate with internal teams, external consultants, vendors, and management to ensure timely completion of assignments.

Preferred Qualifications

1. Previous experience working with a corporate legal department, law firm, consulting organization, or HR department.
2. Experience supporting senior executives or leadership teams.
3. Familiarity with employment laws, corporate compliance, commercial contracts, and HR documentation.
4. Experience coordinating with external legal advisors, Chartered Accountants (CAs), and Company Secretaries (CSs).
5. Exposure to US-based organizations, international business correspondence, or US employment and contractual documentation.
6. Familiarity with Microsoft Teams, SharePoint, OneDrive, and document management systems.
7. Experience using AI-assisted productivity tools for drafting, research, documentation, and administrative tasks.

Key Skills

1. Legal Documentation and Contract Administration
2. HR Administration and Employee Documentation
3. Legal Research and Compliance Coordination
4. Professional Email Drafting and Business Communication
5. Executive and Administrative Assistance
6. Contract Review and Document Verification
7. Microsoft Word, Excel, Outlook, and PowerPoint
8. Document Formatting and Proofreading
9. Calendar Management and Meeting Coordination
10. Legal and HR Record Keeping
11. Policy and SOP Documentation
12. Vendor and Stakeholder Coordination
13. Task Tracking and Follow-Up Management
14. Confidentiality and Professional Ethics
15. Analytical and Problem-Solving Skills
16. Attention to Detail and Time Management

📌 Administrative Assistant (Legal & HR Support) (India)
🏢 Edgesys
📍 India