We are looking for a professional, organized, and proactive Administrative Executive with 1–3 years of relevant experience in front office management, administrative operations, and facility coordination. The ideal candidate should possess excellent communication skills, robust organizational abilities, and the ability to manage daily office activities efficiently.

Key Responsibilities Front Office & Reception Management

- Greet and assist visitors, clients, and employees professionally.
- Manage front desk operations, including incoming calls, emails, and inquiries.
- Maintain visitor logs and issue visitor passes.
- Keep the reception area clean, organized, and presentable.
- Coordinate meeting schedules, appointments, and conference room bookings.
- Handle incoming and outgoing mail, courier services, and packages.

Administrative & Office Support
- Coordinate with the Chennai IT Support Team for IT infrastructure, technical support, and other requirements of Coimbatore-based employees, in coordination with the Chennai Admin Team.
- Coordinate with the Chennai Admin Team for employee travel arrangements, including ticket bookings, hotel reservations, and other travel-related requirements.
- Monitor office supplies, stationery inventory, and procurement requirements.
- Support administrative activities such as filing, photocopying, scanning, and data entry.
- Maintain administrative records and handle confidential information with discretion.




- Report maintenance and infrastructure issues to the concerned teams.

Pantry & Housekeeping Management
- Supervise pantry staff to ensure timely preparation and serving of refreshments.
- Monitor pantry inventory and arrange replenishment of supplies.
- Ensure cleanliness and upkeep of reception areas, meeting rooms, break areas, and other common spaces.
- Coordinate with housekeeping staff and external vendors for regular cleaning and maintenance.
- Identify and report repair or facility-related issues to the Admin Team or service providers.

Required Skills & Qualifications
- 1–3 years of relevant experience as an Administrative Executive, Front Office Executive, Receptionist, or Administrative Assistant.
- Excellent verbal and written communication skills.
- Proficiency in MS Office, including MS Word, Excel, and Outlook.
- Strong organizational, multitasking, and time management skills.
- Knowledge of front office operations, visitor management, and office administration.
- Experience in travel coordination, courier management, and vendor coordination.
- Ability to supervise pantry and housekeeping operations.
- Professional attitude, presentable appearance, and interpersonal skills.
- Ability to maintain confidentiality and work effectively with multiple teams.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Administration Executive (Coimbatore)
🏢 vivahub
📍 Coimbatore