1.Job Responsibilities1. AdministrationHandle day-to-day office administration and routine office activities. Maintain office records, documents, files and registers. Coordinate with vendors, suppliers and internal departments. Manage office stationery, inventory and other administrative requirements. Handle emails, telephone calls and general correspondence. Maintain employee attendance and other administrative records, as required. 2.

Tender

ManagementSearch and identify relevant tenders on government and private tender portals. Review tender documents, eligibility criteria, terms and conditions, and submission deadlines. Prepare tender documents, quotations, technical bids and commercial bids.

Coordinate with the accounts, technical and sales teams to collect the required documents. Arrange EMD, tender fees, bank guarantees and other tender-related requirements, as applicable. Upload and submit tenders online within the specified deadlines.

Maintain tender records, submission details, acknowledgements and status reports. Follow up on tender results, purchase orders and work orders. Ensure all tender submissions comply with the specified requirements.





- Documentation & CoordinationMaintain proper documentation and filing systems. Prepare reports, letters, quotations and other official documents. Track key deadlines and ensure timely completion of assigned tasks. Coordinate with government departments, clients, vendors and other stakeholders.

Required

SkillsGood knowledge of MS Office, especially Excel, Word and Outlook. Knowledge of online tender portals such as GeM and CPPP/e-Procurement portals is preferred. Good communication, coordination and documentation skills.

Strong attention to detail and time management. Ability to handle multiple tasks and meet deadlines. Knowledge of tender documentation and online bid submission procedures. Key ResponsibilitiesEnsure smooth office administration.

Submit accurate and complete tenders within deadlines. Maintain proper records and documentation. Coordinate effectively with internal teams and external parties.

Preferred Candidate: A proactive, organized and detail-oriented candidate with good administrative and tender-handling skills.

📌 Admin & Tender Executive (Pune)
🏢 Airnic Infra Private
📍 Pune