Key Responsibilities

- Coordinate with project teams, management, clients, consultants, and vendors to ensure smooth information flow and timely follow-ups.

- Track project-related activities, pending tasks, timelines, and deliverables, and follow up with the concerned teams.

- Facilitate communication and coordination between internal departments and external stakeholders.

- Organise meetings, schedule appointments, prepare agendas, and maintain meeting records and action points.

- Support project teams with documentation, reports, data management, and status updates.

- Coordinate with vendors for quotations, deliveries, service requirements, and other project-related activities.

- Monitor pending requirements and ensure timely updates and closure of action items.

- Assist in day-to-day administrative and operational activities to ensure productive functioning.

- Maintain records, trackers, reports,



and essential documentation for projects and internal operations.

- Coordinate with HR, Admin, Finance, and other teams for employee-related, administrative, and operational requirements.

- Identify coordination gaps, communicate challenges, and ensure timely resolution by involving the relevant stakeholders.

- Handle general coordination activities and additional responsibilities as required.

What Were Looking For

- Strong organisational, coordination, and follow-up skills.

- Good verbal and written communication skills.

- Ability to manage multiple tasks and work with different teams.

- A proactive approach, attention to detail, and problem-solving ability.

- Proficiency in MS Office, particularly Excel, Word, and email communication.

- Ability to take ownership of tasks and ensure timely completion.

📌 Admin and Operations Executive (Mumbai)
🏢 Cavitak Marketing
📍 Mumbai