Accounts Executive – Vendor & Customer Reconciliation

Department: Finance & Accounts

Location: Gurugram, Haryana

Experience: 3–6 Years

Employment Type: Full-Time

Designation: Accounts Executive / Senior Accounts Executive

Reporting To: Accounts Manager / Finance Head

1. Job Summary

We are looking for a detail-oriented, mid-level Accounts qualified to manage vendor and customer account reconciliations, ledger scrutiny, outstanding balances, payment follow-ups, and resolution of discrepancies. The candidate should have strong accounting fundamentals, hands-on experience in reconciliation, and proficiency in MS Excel and accounting software.
1. Key Responsibilities

- Perform regular vendor ledger and customer ledger reconciliation with books of accounts and external statements.
- Reconcile vendor invoices, purchase records, debit notes, credit notes, payments, and outstanding balances.
- Reconcile customer accounts, sales invoices, receipts, credit notes, deductions, and outstanding receivables.
- Identify mismatches, duplicate entries, missing invoices, incorrect postings, and unadjusted balances.
- Coordinate with vendors, customers, procurement, sales, and internal finance teams to resolve discrepancies.
- Prepare and maintain vendor and customer ageing reports.
- Follow up on overdue customer payments and pending vendor confirmations.
- Verify invoices, payment records, bank entries, and supporting documents.
- Assist with month-end closing, ledger scrutiny, and preparation of reconciliation statements.
- Maintain proper documentation and audit trails for all reconciliation activities.
- Prepare periodic MIS reports on outstanding balances, unreconciled items, and pending resolutions.
- Support internal and statutory audits by providing reconciled statements and supporting documents.

1. Required Qualifications & Experience





- B.Com / M.Com / MBA Finance or equivalent qualification.
- 3–6 years of relevant experience in Accounts and Finance.
- Practical experience in vendor reconciliation and customer reconciliation is essential.
- Solid understanding of accounting principles, ledger scrutiny, accounts payable (AP), and accounts receivable (AR).
- Working knowledge of Tally, ERP, SAP, Oracle, or similar accounting software.
- Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and reconciliation formats.
- Strong analytical skills, accuracy, and attention to detail.
- Good communication and coordination skills for resolving discrepancies with internal and external stakeholders.

1. Key Performance Indicators (KPIs)

- Accuracy and timely completion of vendor and customer reconciliations.
- Reduction in long-pending unreconciled entries.
- Timely resolution of ledger discrepancies.
- Accuracy of ageing reports and outstanding balances.
- Timely completion of month-end reconciliation activities.
- Timely follow-up and closure of pending confirmations.
- Audit readiness and completeness of supporting documentation.

1. Ideal Candidate Profile

The ideal candidate should be a hands-on accounting professional capable of independently reconciling multiple vendor and customer ledgers, investigating mismatches, coordinating with stakeholders, and maintaining accurate financial records. Preferred experience: Candidates from manufacturing, trading, distribution, retail, or e-commerce organizations with high transaction volumes.

Keywords for sourcing: Vendor Reconciliation, Customer Reconciliation, Ledger Scrutiny, Accounts Payable, Accounts Receivable, Outstanding Management, Tally, SAP, ERP, Advanced Excel, Bank Reconciliation.

Pay: ₹50,000.00 - ₹65,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Accounts Executive – Vendor & Customer Reconciliation (Bandra West)
🏢 Chupps
📍 Bandra West