Executive Assistant to CEO

Position Overview

Key Responsibilities

Executive Support

- Manage and maintain the CEO’s calendar, appointments, meetings, and daily schedule.
- Track priorities, deadlines, and action items, ensuring timely follow-ups and execution.
- Assist the CEO in organizing tasks and aligning work according to business priorities.
- Prepare meeting agendas, minutes, presentations, and reports as required.
- Act as a gatekeeper for incoming requests and communications.
- Draft responses, correspondence, and business communications on behalf of the CEO.
- Coordinate with internal teams, clients, vendors, and stakeholders.

Travel & Logistics Management

- Plan and manage domestic and international travel arrangements.
- Coordinate flights, hotels, transportation, and travel itineraries.
- Ensure all travel-related documentation and schedules are in place.

Coordination & Administration

- Coordinate with the CEO’s driver regarding daily schedules, routes, and transportation requirements.
- Maintain important records, documents, contracts, and paperwork.
- Ensure productive filing and document management systems.

NGO & Family Office Support

- Manage and maintain administrative paperwork related to the NGO operated by the CEO’s spouse.
- Coordinate meetings, documentation,



compliance requirements, and stakeholder communication for the NGO.
- Assist with special projects and family office-related administrative tasks as needed.

Meeting & Calendar Management

- Schedule and coordinate meetings, conferences, and events.
- Manage invitations, reminders, venue bookings, and follow-ups.
- Ensure the CEO is adequately prepared for all meetings and engagements.

Qualifications :

- Bachelor’s degree preferred.
- 1+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Strong follow-up skills and attention to detail.

Key Attributes

- Highly dependable and proactive.
- Excellent time-management skills.
- Strong sense of ownership and accountability.
- Ability to anticipate needs and solve problems independently.
- Professional, resourceful, and adaptable.

Employment Type

Full-Time

Location

Vidhyavihar (West)

Reporting To

Chief Executive Officer (CEO)

Pay: ₹18,000.00 - ₹36,000.00 per month

Benefits :

- Food provided
- Paid sick time

Work Location: In person

📌 Executive Assistant to CEO (Mumbai)
🏢 Kalpalabdhi Financials
📍 Mumbai