Job Title: Admin Executive

Organization : Zennara Clinics Department : Administration / Operations Reporting To : Clinic Manager / Cluster Manager

About the Organization

Zennara Clinics is a premium aesthetic clinic offering advanced skin, hair, and cosmetic treatments. The clinics aim to maintain high standards of hygiene, professionalism, and operational efficiency to provide the best experience for clients.

Role Overview

The Admin Executive will be responsible for managing the day-to-day administrative and facility operations of the clinic. The role focuses on ensuring the clinic infrastructure, equipment, supplies, and services run smoothly so that doctors and therapists can perform their work without operational issues.

The role focuses mainly on facility management, vendor coordination, operational support, and administrative work.

Key Responsibilities

1. Daily Clinic Operations

- Ensure smooth functioning of the clinic’s daily operations.
- Arrive before clinic opening when required to ensure the facility is ready for the day.
- Conduct routine checks to confirm the clinic is clean, organized, and ready for operations.
- Support operational requirements to ensure all departments function smoothly.

2. Facility Management & Maintenance

- Ensure the clinic premises, treatment rooms, reception area, pantry, and common spaces are maintained in a clean, hygienic, and organized condition.
- Identify maintenance issues related to electrical, plumbing, AC, lighting, furniture, or other infrastructure and coordinate repairs.
- Ensure the overall environment of the clinic reflects high hygiene and operational standards.

3. Equipment & Machine Coordination

- Ensure clinic equipment and machines are functioning properly.
- Coordinate servicing and repairs whenever required.




- Maintain records of Annual Maintenance Contracts (AMC) and service schedules.
- Track preventive maintenance to avoid operational disruptions.

4. Vendor Coordination

- Coordinate with external vendors for services such as:

- Equipment servicing

- Pest control

- Maintenance work

- Laundry or housekeeping supplies

- Ensure vendors complete work on time and maintain service records.

5. Inventory & Supplies Management

- Monitor clinic inventory including operational and housekeeping supplies.
- Ensure essential supplies are available and place orders when required.
- Manage procurement of operational materials and employee uniforms.
- Maintain basic inventory records for administrative supplies.

6. Housekeeping & Security Supervision

- Supervise housekeeping staff to ensure proper cleaning and sanitation of the clinic.
- Check that all cleaning activities are completed as per standards.
- Supervise security personnel and ensure proper monitoring of clinic premises.
- Ensure overall cleanliness and safety standards are maintained throughout the clinic.

7. Compliance & Documentation

- Maintain administrative documentation and operational records.
- Track clinic licenses and regulatory requirements.
- Coordinate renewal of licenses and maintain proper documentation.
- Ensure documents are organized and available for internal reviews or audits.

8. Logistics & Inter-Clinic Coordination





- Travel between clinic locations when required for operational needs.
- Coordinate movement of supplies, equipment, or documents between clinics.
- Handle courier dispatch and receipt of operational materials.

9. Pantry & Utility Management

- Ensure pantry supplies are available.
- Monitor utility services such as electricity, internet, water, and coordinate issue resolution when required.

10. Financial & Administrative Records

- Manage petty cash for administrative expenses.
- Maintain proper records of expenses and purchases related to operations.

11. Employee Engagement & Internal Coordination

- Assist in organizing internal events, celebrations, or festive decorations at the clinic.
- Support coordination of internal meetings or activities when required.

Key Skills Required

- Positive organizational and administrative skills
- Ability to manage multiple operational tasks
- Strong coordination and problem-solving ability
- Attention to detail and responsibility towards facility upkeep
- Basic computer knowledge (Excel, documentation)

Qualifications

- Bachelor’s degree in any discipline preferred.

Experience

- 2-5 years of experience in administration, operations, or facility management roles.
- Experience in clinics, hospitals, hospitality, or service-oriented organizations will be an advantage.

Role Accountability & Expectations

- The Admin Executive is responsible for ensuring that clinic infrastructure, facilities, and operational support functions are maintained efficiently on a day-to-day basis.
- The role requires proactive monitoring of maintenance, cleanliness, vendor services, and operational readiness of the clinic to ensure smooth functioning at al

📌 Admin Executive (Hyderabad)
🏢 Zennara Clinic
📍 Hyderabad