We are looking for a highly organized, proactive, and business-minded Executive Assistant to provide high-quality support to Senior Leadership within the Staples GCC. The Executive Assistant will act as a trusted partner to the leadership team, helping create structure around priorities, ensuring leaders are prepared for key interactions, and keeping important activities moving with the right level of follow-through.

The ideal candidate will be comfortable operating in a rapid-moving, global environment where priorities can shift quickly and should bring sound judgment, strong communication skills, discretion and the ability to work independently with limited direction. Anticipate recurring business requirements such as leadership reviews, business updates, planning cycles, talent discussions and governance forums, and ensure adequate time is reserved in advance.

- Monitor upcoming commitments and provide timely prompts, preparation reminders and relevant information to help leaders stay ahead of their schedules.
- Help leaders remain organized around key deadlines, commitments and deliverables.

Travel & Logistics

- Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation and detailed itineraries.
- Anticipate logistical requirements associated with business travel and proactively address potential issues.
- Coordinate travel documentation and support requirements such as visas, passports and other business-travel formalities where applicable.
- Ensure leaders have the relevant schedules,



contacts and logistics information required for seamless travel.
- Track budgets and identify practical ways to deliver activities efficiently without compromising the experience.
- Build strong working relationships with all senior leaders, executive assistants, functional teams and stakeholders across the GCC and broader organization.
- Handle sensitive business, employee, financial and leadership information with a high degree of confidentiality and discretion.
- Maintain professional standards in all interactions and represent the leadership office appropriately.
- Qualifications & Experience
- Bachelor's degree in any discipline; additional qualifications in business administration or a related field would be an advantage.
- 7-12 years of experience in executive assistance, executive office management, business administration or a similar role supporting senior leadership.
- Experience working with senior executives in a large organization, multinational environment or global capability center is preferred.
- Demonstrated experience managing complex calendars, executive travel and multiple competing priorities.
- Strong proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word and Excel.
- Comfortable working with collaboration, productivity and digital workplace tools.

The successful individual will become a trusted extension of the leadership office—someone who understands priorities, anticipates needs, protects executive time, connects the right stakeholders and ensures that important commitments move forward.

📌 Administrative / Executive Assistant (Chennai)
🏢 Staples India Business Innovation Hub Private
📍 Chennai