Role & responsibilities

Key Responsibilities

- Own end to end secretarial compliance for the Company and its Indian subsidiaries under the Companies Act, 2013, applicable

rules, Secretarial Standards and other corporate laws.

- Manage Board, and shareholder meetings, including notices, agendas, resolutions, minutes, action trackers and all routine/eventbased

MCA/ROC filings; maintain statutory registers, minute books and corporate records.

- Advise and coordinate approvals for share issuances/transfers/allotments, changes in capital, appointment/resignation of directors

and KMPs, loans, guarantees, investments, related-party transactions, beneficial ownership/SBO and other corporate actions.

- Maintain a central group compliance calendar and entity repository covering constitutional documents, shareholding, directors,

authorised signatories, licences, filings and key corporate records.

- Coordinate corporate and statutory compliance for overseas entities with local counsel/company secretaries/service providers,

including annual filings, board/shareholder actions, director requirements, renewals, notarisation/apostille/legalisation and

record-keeping.

- Well versed with FEMA/RBI compliance for FDI, securities allotments/transfers and other cross-border transactions, working with

Finance, Legal and external advisers as required.

- Provide secretarial support for investments, joint ventures,



restructurings, SPV incorporations, due diligence, data rooms, closing

actions and post-closing filings.

- Manage secretarial aspects of share capital records, allotments and depository/RTA coordination, where applicable.
- Support IPO-readiness/pre-IPO work, including corporate housekeeping, remediation of historical gaps, governance

framework/policies, due diligence, coordination with counsel, auditors and other advisers.

- Coordinate secretarial audits and compliance reviews; proactively identify gaps, track remediation and keep management updated

on relevant regulatory changes.

Preferred candidate profile

Qualification & Experience

- Qualified Company Secretary and member of ICSI with 810 years of relevant post-qualification experience.
- Solid working knowledge of the Companies Act, 2013, Secretarial Standards, MCA/ROC processes and practical exposure to

FEMA/RBI compliance.

- Demonstrated experience independently handling multiple subsidiaries/group entities and complex corporate actions;
- Experience supporting investments, JVs, restructuring, fund raises is preferred; pre-IPO/IPO-readiness experience will be an added

advantage.

- Hands-on, highly organised and able to work independently with senior management, directors, auditors, investors and external advisers.

📌 Company Secretary (Mumbai)
🏢 Intellectual Capital HR Consulting
📍 Mumbai