Job Description:
Calendar & Schedule Management

Manage the Director’s daily schedule, appointments and meetings.

Send timely reminders for meetings, appointments, deadlines and follow-ups.

Coordinate meeting schedules and ensure smooth transitions between appointments.

Proactively manage last-minute changes and scheduling conflicts.
Travel & Logistics Management

Plan and coordinate domestic and international travel, including flights, hotel bookings, transfers and itineraries.

Confirm all travel arrangements well in advance.

Coordinate airport pickups, hotel transfers and the protected collection and delivery of the Director’s luggage.

Ensure luggage and other essential belongings are transported to the designated hotel or location promptly.

Accompany the Director on business trips and provide on-ground assistance whenever required.
Email & Communication Management

Manage and monitor the Director’s emails, ensuring timely responses and follow-ups.

Draft skilled emails, correspondence and business communications.





Handle confidential information and communications with discretion.

Coordinate with internal teams, clients, vendors and external stakeholders on the Director’s behalf.
Meeting Coordination & Minutes of Meetings (MoM)

Attend meetings with the Director and maintain detailed minutes of meetings.

Record key discussions, decisions, action items, responsibilities and deadlines.

Maintain organised meeting notes and records for easy reference.

Remind the Director of pending action points and provide relevant meeting context whenever required.
Administrative & Executive Support

Handle day-to-day personal and professional assistance as required by the Director.

Maintain significant documents, contacts, itineraries and records.

Coordinate with different departments and stakeholders to ensure timely completion of tasks.

Follow up on delegated assignments and ensure commitments are tracked and completed.

Anticipate requirements and proactively resolve routine issues

📌 Executive Assistant Maharashtra
🏢 Acme Services
📍 Maharashtra