Roles and Responsibilities
Office Administration*
Manage daily office operations and ensure smooth functioning of the head office.
Maintain office discipline, cleanliness, infrastructure, and facilities.
Oversee office supplies, stationery, equipment, and inventory.
Maintain administrative records, files, registers, and official documentation.
Staff & Department Coordination
Supervise office support staff, housekeeping, and administrative personnel.
Monitor staff attendance, punctuality, discipline, and work performance.
Coordinate with HR, Accounts, Finance, Operations, and Tender departments.
Ensure timely completion of administrative tasks assigned by management.
Vendor & Procurement Management
Coordinate with vendors and service providers for office requirements.
Obtain quotations, negotiate prices, and ensure cost-effective purchases.
Verify invoices and coordinate with the Accounts department for payment processing.
Maintain vendor records and monitor service quality.
Asset & Facility Management
Maintain records of company assets, laptops, printers, furniture, and other equipment.
Coordinate repairs, maintenance, and replacement of office equipment.
Manage office utilities, internet connectivity, and other essential services.
Oversee company vehicle and travel arrangements,



wherever applicable.
Documentation & Compliance
Maintain administrative documents, agreements, contracts, and renewal records.
Coordinate documentation required for audits, certifications, and ISO implementation.
Ensure proper filing, record maintenance, and document tracking.
Support management in implementing administrative policies and SOPs.
MIS & Reporting
Prepare daily, weekly, and monthly administrative reports.
Maintain expense records, purchase details, inventory reports, and vendor data using MS Excel.
Track administrative budgets and identify prospects for cost reduction.
Submit regular reports and updates to senior management.

Required Qualifications
Graduate in any discipline; MBA in HR, Administration, or Operations will be preferred.
58 years of experience in office administration or general administration.
Experience in a security services, facility management, or manpower outsourcing company will be an advantage.
Robust knowledge of MS Excel, MS Office, MIS reporting, and documentation.
Excellent communication, leadership, negotiation, and coordination skills.
Robust organisational, problem-solving, and decision-making abilities.

📌 Administration Manager Hazaribagh (India)
🏢 Commando Security
📍 India