EVENT COORDINATOR – Job Description

We’re looking for an energetic and detail-oriented Event Coordinator to manage and execute our in-house and outdoor birthday parties and events. This person will be the bridge between clients, creative teams, and vendors—ensuring every event runs seamlessly, looks amazing, and delivers a memorable experience for every child and family.

Key Responsibilities
Coordinate and manage all aspects of birthday parties and special events (in-house and in office).
Meet with clients to understand their requirements, preferences, and budget.
Plan and oversee décor setup, entertainment, food arrangements, and activity scheduling.
Liaise with decorators, entertainers, suppliers, and venue teams to ensure timely execution.
Supervise event day operations—setup, guest handling, troubleshooting, and wrap-up.
Ensure every event reflects Toy Joy Tales’ brand values: fun, creativity, and quality.
Maintain event records, budgets, and post-event reports.
Manage inventory of décor items, props, and party supplies.
Handle client follow-ups, feedback,



and relationship building.
Handle Marketing – Offline & Online activities to promote events and brand visibility.
Support social media marketing for events (photos, videos, reels, stories).

Requirements
Proven experience in event coordination or party planning (children’s events preferred).
Excellent communication and client-handling skills.
Solid organizational and multitasking abilities.
Creative eye for themes, colors, and décor details.
Ability to stay calm and solution-focused under pressure.
Adaptable schedule — must be available for weekends and occasional evenings.
A friendly, energetic personality that connects easily with children and parents.

Preferred Skills
Knowledge of current kids’ trends, themes, and entertainment ideas.
Vendor management and negotiation experience.
Designing on Canva or any other photo editing app.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Event Coordinator Ahmedabad
🏢 Toy Joy Tales
📍 Ahmedabad