Job Title: Centre Administrator / Centre Operations Executive

Job Summary

We are looking for a responsible, organised, and proactive Centre Administrator to manage the day-to-day operations of our preschool campus. The candidate will ensure smooth campus functioning, effective parent communication, proper stock management, and a safe, welcoming environment for children, parents, and staff.

Key Responsibilities

1. Centre Management

- Oversee the day-to-day functioning of the centre.
- Ensure smooth coordination between teachers, administrative staff, management, and parents.
- Monitor daily routines and ensure adherence to operational procedures.
- Maintain discipline, punctuality, and professional standards across the campus.

2. Parent Communication and Support

- Address parents’ queries, concerns, and requests professionally.
- Provide timely information regarding school activities, events, schedules, and policies.
- Coordinate with teachers and management to resolve parent concerns.
- Ensure a positive parent experience and maintain strong parent relationships.

3. Campus Management

- Ensure the campus is clean, hygienic, organised, and well-maintained.
- Monitor classrooms, washrooms, activity areas, reception, and common areas.
- Coordinate with housekeeping, security, maintenance, and other support staff.
- Ensure child safety protocols and campus procedures are followed.

4. Stock and Inventory Management

- Maintain records of stationery, teaching-learning materials, housekeeping supplies, and other school resources.
- Monitor stock levels and ensure timely replenishment.
- Maintain purchase records, issue registers, and inventory reports.
- Ensure the appropriate use and storage of campus materials.

5. Administrative Operations

- Maintain student records, registers, files, and other administrative documentation.
- Assist with attendance records, fee-related coordination, and data entry, as assigned.
- Handle telephone calls, visitor management, enquiries, and reception duties.
- Prepare daily, weekly,



and monthly operational reports.

6. Admissions and Enquiry Management

- Attend to admission enquiries from prospective parents.
- Explain the centre’s facilities, programmes, policies, and admission procedures.
- Coordinate campus visits and follow up with interested parents.
- Support the admissions team in achieving enrolment targets.

7. Events and Activity Coordination

- Coordinate school celebrations, parent orientations, meetings, and special events.
- Arrange the required resources, materials, and campus preparations.
- Ensure smooth execution of events and activities.

8. Staff Coordination

- Coordinate with teachers and support staff to ensure smooth daily operations.
- Communicate key instructions and updates to the team.
- Follow up on assigned tasks and ensure timely completion.

9. Safety and Compliance

- Maintain visitor records and follow campus entry and exit procedures.
- Ensure safety, hygiene, and emergency protocols are followed.
- Report maintenance issues, incidents, and operational concerns to management promptly.

Candidate Requirements

- Graduate in any discipline; administration or management qualifications are preferred.
- Prior experience in school, preschool, hospitality, customer service, or centre administration is preferred.
- Good communication, interpersonal, and organisational skills.
- Basic computer knowledge, including MS Office, spreadsheets, and email.
- Ability to handle multiple responsibilities and resolve issues effectively.
- A friendly, approachable, responsible, and solution-oriented attitude.

Preferred Skills

- Parent relationship management
- Campus and facility coordination
- Inventory and record management
- Team coordination
- Administrative reporting
- Problem-solving and time management

Job Type: Full-time

Work Location: On-site

Salary: As per experience and suitability

Ideal Candidate: Someone who can independently manage daily centre operations while ensuring a smooth, safe, and positive experience for children, parents, and staff.

Pay: ₹15,000.00 - ₹37,000.00 per month

Work Location: In person

📌 Center operation executive (Gurugram)
🏢 Footprints Preschool and Daycare
📍 Gurugram